Description:

We are looking for a Digital Asset Manager to lead and manage large-scale video and photo libraries for a media organisation.

This is a managerial role involving asset governance, system ownership, and mentoring a digital asset team, while ensuring secure, accurate, and timely access to media assets across teams.

Key Responsibilities:

- Oversee organisation, tagging, versioning, and archival of video and photo assets.

- Define and enforce naming conventions, metadata standards, and DAM workflows.

- Lead, mentor, and train Digital Asset Executives.

- Ensure smooth asset availability for productions, live events, and client needs.

- Maintain asset security, access controls, NDAs, and rights management.

- Manage DAM systems, cloud storage, backups, and reporting.

- Act as the escalation point for asset-related issues.

Requirements:

- 47 years of experience managing large media libraries (video/photo).

- Prior experience in a team lead or managerial role.

- Strong knowledge of media formats, DAM systems, and cloud storage.

- Excellent organisational, leadership, and communication skills.

- Ability to work under tight deadlines and high-pressure environments.

Roles and Responsibilities:

Digital Asset Governance & Ownership:

- Own end-to-end management of all digital media assets including videos, photographs, graphics, and project files.

- Define, implement, and continuously improve asset organisation structures, naming conventions, metadata standards, and archival policies.

- Ensure all assets are correctly ingested, tagged, categorised, searchable, and retrievable across systems.

- Oversee the complete asset lifecyclefrom acquisition and storage to archival and controlled disposal.

Team Leadership, Mentoring & Training:

- Lead, mentor, and manage Digital Asset Executives and coordinators.

- Design onboarding and training programs on DAM tools, SOPs, security protocols, and best practices.

- Conduct regular reviews to assess team performance, accuracy, turnaround time, and compliance.

- Allocate tasks, monitor workloads, and ensure clear ownership within the team.

- Act as the escalation point for team challenges and operational issues.

Workflow Management & Cross-Functional Coordination:

- Coordinate with production, editorial, creative, broadcast, and client-servicing teams to ensure seamless asset flow.

- Ensure timely availability of assets for live events, broadcasts, social media, marketing, and client deliveries.

- Anticipate asset requirements for upcoming projects and proactively plan storage and access.

- Resolve bottlenecks, delays, or inconsistencies in asset workflows.

Quality Control, Versioning & Accuracy:

- Implement and enforce strict version control to prevent duplication, overwrites, or misuse.

- Ensure file quality, formats, resolutions, and codecs meet internal and client standards.

- Conduct regular audits to verify asset accuracy, completeness, and correct tagging.

- Maintain quality benchmarks across all stored and delivered assets.

Data Security, Compliance & Rights Management:

- Ensure secure handling of sensitive, embargoed, or confidential content.

- Enforce access permissions, NDA compliance, and internal security protocols.

- Track licensing, usage rights, embargoes, and expiry dates for third-party or syndicated content.

- Prevent unauthorised access, distribution, or misuse of digital assets.

System Management & Technical Oversight:

- Manage DAM platforms, cloud storage systems, media servers, and backup solutions.

- Oversee regular backups, redundancy, and disaster recovery processes.

- Coordinate system upgrades, migrations, and integrations with production tools.

- Identify and recommend new tools or process improvements to enhance efficiency.

Reporting, Documentation & SOPs:

- Maintain detailed documentation of asset workflows, SOPs, and governance policies.

- Generate reports on asset usage, storage efficiency, access logs, and compliance.

- Provide insights and recommendations based on data trends and operational performance.

- Ensure documentation is up to date and followed by the team.

Decision-Making & Accountability:

- Take ownership of digital asset integrity, availability, and security.

- Make decisions on access rights, archival timelines, and workflow standards.

- Be accountable for zero data loss, misplacement, or compliance breaches.

- Ensure team performance aligns with organisational goals and delivery timelines.

Continuous Improvement & Process Optimisation:

- Identify gaps and inefficiencies in asset workflows and team operations.

- Introduce automation, standardisation, and best practices to improve turnaround times.

- Drive continuous learning and skill development within the asset management team.

- Stay updated with industry best practices in digital asset management and media operations.