Workafella - HR Operations Specialist

Job Title: HR Operations Specialist.

Department: Human Resources.

Experience: 4-6 years.

Employment Type: Full-time.

Job Summary:

- The HR Operations Specialist is responsible for managing end-to-end HR operational activities, including attendance, payroll processing, statutory compliances (PF, ESI, PT), and HRIS management using greytHR.

- The role ensures smooth HR processes, accurate employee data management, and compliance with labor laws.

Key Responsibilities:

HR Operations & HRIS (greytHR):

- Manage and maintain employee lifecycle data (joining, confirmation, transfers, exits) in greytHR.

- Configure and manage attendance, leave, shift, and holiday policies in the system.

- Ensure data accuracy and generate HR MIS reports as required.

- Act as the primary point of contact for greytHR-related queries and system issues.

Attendance & Leave Management:

- Monitor daily attendance, shift rosters, and leave records.

- Resolve attendance discrepancies and regularization requests.

- Coordinate with managers for approvals and policy adherence.

Payroll Management:

- Process monthly payroll end-to-end using greytHR.

- Ensure accurate calculation of salaries, incentives, deductions, arrears, and reimbursements.

- Generate payslips and payroll reports.

- Handle payroll queries and resolve employee concerns promptly.

Statutory Compliance (India):

- Manage PF, ESI, Professional Tax, LWF and other statutory compliances.

- Ensure timely filings, challans, and returns.

- Coordinate inspections, audits, and statutory notices.

- Stay updated with changes in labor laws and ensure compliance.

Employee Lifecycle Management:

- Handle onboarding documentation and induction coordination.

- Manage exit formalities, full & final settlements, and relieving documents.

- Maintain employee records and ensure confidentiality.

HR Policies & Support:

- Assist in implementing HR policies and procedures.

- Support audits, internal reviews, and management reporting.

- Coordinate with vendors for benefits, insurance, and payroll support.

Skills & Competencies:

- Strong hands-on experience with greytHR.

- Sound knowledge of Payroll, PF, ESI, PT, and Indian labor laws.

- High attention to detail and accuracy.

- Strong Excel and reporting skills.

- Good communication and employee-handling skills.