Vakilsearch - Company Secretary

Description:

Key Responsibilities:

Regulatory Compliance & Governance:

- Ensure end-to-end compliance with the Companies Act, 2013, FEMA, Securities Laws, and all other applicable laws and regulations.

- Prepare, file, and maintain all statutory records, registers, and returns in a timely and accurate manner.

- Conduct and document compliance audits to assess adherence to statutory requirements.

- Stay updated with amendments to laws, rules, and regulations, and proactively adapt company practices.

Board & Committee Support:

- Organize and manage Board Meetings, Committee Meetings (Audit, Nomination & Remuneration, CSR, etc.), and General Meetings (GMs).

- Draft agendas, circulate notices, prepare board notes, liaise with directors, and record/document minutes accurately.

- Advise the Board and committees on compliance, governance, and legal implications of key business decisions.

- Assist the Board in implementation of best corporate governance practices.

Shareholder & Investor Relations:

- Maintain the companys statutory registers and records relating to shareholding.

- Handle shareholder queries, grievances, and communications promptly.

- Coordinate dividend distribution, rights/bonus issues, transmission and transfer of shares, and corporate action processes.

Legal & Corporate Documentation:

- Draft, vet, and review contracts, agreements, policies, and other corporate documents.

- Safeguard the companys legal interests by advising on matters such as mergers, acquisitions, restructuring, or capital raising (if applicable).

- Maintain records of significant policies and ensure periodic reviews.

Liaison & External Relations:

- Act as the primary point of contact between the company and regulatory/government authorities or external agencies such as ROC, RBI, MCA, RTA etc.

- Maintain professional networks with peers, regulators, and industry associations to ensure timely guidance and support in compliance-related queries.

- Interface with auditors, legal advisors, and consultants for statutory and compliance matters.

HR Compliance & Coordination:

- Ensure compliance with applicable HR and labour laws including the Shops and Establishment Act, Payment of Wages Act, Employees Provident Funds & Miscellaneous Provisions Act, Employees State Insurance Act, and other relevant statutes.

- Coordinate with the HR department to align statutory requirements with company policies and practices.

- Monitor timely submission of statutory returns related to payroll, provident fund, gratuity, professional tax, etc.

- Facilitate secretarial audits that encompass HR compliance aspects.

- Provide guidance on governance-related HR matters to the Board and leadership.

Qualifications and Experience:

- Semi-Qualified Company Secretary (CS) OR Fresher Qualified Company Secretary.

- 1 - 2 years of post-qualification experience in company secretarial and compliance functions, preferably in an unlisted public company.

- Strong working knowledge of Companies Act, FEMA, and Securities Laws (knowledge of allied legislations like Income Tax Act and Labour Laws will be an added advantage).

Key Attributes:

- Meticulous attention to detail in all documents and compliance filings.

- Absolute commitment to ensuring 100% compliance with no room for oversight.

- Proven leadership skills with ability to manage, motivate, and guide a team.

- Strong professional network and industry contacts for quick resolution of compliance challenges.

- Excellent drafting skills, communication ability, and stakeholder management.

- Ability to flag compliance risks and regulatory changes in advance.