Tata CLiQ - Assistant Manager - Secretarial - LLB

Job Description: Assistant Manager (Secretarial)

Location: Mumbai

Industry: Ecommerce and Retail

Experience: Approx 5 - 8 years (post-qualification)

Qualification: Qualified Company Secretary (ACS); LLB preferred

Job Purpose:

- To assist the Company in ensuring compliance with statutory and regulatory requirements under the Companies Act, SEBI regulations, FEMA, and other applicable laws, and support the corporate governance function.

- To assist in the monitoring and reporting of the compliance framework of the organization by ensuring adherence to applicable laws, regulations, and internal policies.

Key Responsibilities:

1. Statutory Compliance Regulatory Filings and Liaisons:

- Ensure timely compliance under the Companies Act, 2013 and rules thereof.

- Prepare and file forms with the Ministry of Corporate Affairs (MCA) and Corporate Actions.

- Liaise with regulators like MCA, ROC, SEBI, RBI (for FEMA-related matters), and Holding Company.

- Coordinate with Secretarial and Statutory auditors.

2. Board & Shareholder Meetings:

- Assist in convening, conducting, and documenting Board, Committee, and General Meetings.

- Draft notices, agendas, resolutions, minutes, and explanatory statements.

- Follow-up on actionable items arising from meetings.

3. Secretarial Audits & Reporting:

- Assist in coordination with Secretarial Auditors.

- Prepare annual secretarial compliance report and disclosures under SEBI regulations.

- Maintain records for internal and statutory audits.

4. Compliance Monitoring & Reporting:

- In-charge of Online Compliance Management Tool and internal controls.

- Conduct periodic compliance reviews and compliance internal audits.

- Maintain compliance trackers and regulatory filing schedules.

- Monitor regulatory updates and assess impact on business operations.

Required Skills:

- Strong knowledge of the Companies Act, and other corporate law.

- Excellent drafting and documentation skills.

- Working knowledge of MCA portal.

- Proficiency in MS Office (Word, Excel, PowerPoint).

- Attention to detail and high level of integrity.

- Strong communication and coordination skills.

Preferred Qualifications & Experience:

- Company Secretary with Around 6 - 8 years of relevant experience.

- Experience with a Practicing Company Secretary Firm or Law Firm will be preferred but not must.

- LLB or legal background is a plus but not must.