Job Summary-

The Senior HR Manager will lead end-to-end HR Operations, Compliance, Talent Acquisition, HR Systems, Administration, IT coordination, and Vendor Management across PAN India locations.

The role demands strong expertise in Indian labour laws, payroll governance, HRMIS (KEKA), audits, and cross-functional stakeholder management while ensuring seamless employee lifecycle management and operational excellence.

Key Responsibilities-

1. HR Operations & Payroll Management:

- Oversee attendance monitoring and payroll processing for PAN India locations.

- Maintain and validate salary console sheets and payroll inputs.

- Ensure accuracy, confidentiality, and statutory adherence in payroll execution.

- Coordinate with Finance for payroll audits, statutory audits, and reconciliations.

- Manage full employee performance management cycle including appraisals, evaluations, and increment rollouts.

2. Statutory Compliance & Labour Laws:

- Ensure timely compliance with all applicable labour laws including:

a. PF, ESIC, Professional Tax, MLWF, TDS

b. Shops & Establishment Act (renewals)

c. Payment of Wages, Bonus Act, Equal Remuneration, Gratuity

- Prepare, maintain, and submit statutory registers, records, and returns.

- Manage statutory filings and reports related to POSH, Maternity Benefits, Leave & Attendance.

- Coordinate inspections, notices, and labour authority interactions, if any.

3. HR Policy Framework:

- Draft, review, update, and implement HR policies including but not limited to:

a. Time & Attendance

b. Employee Advances

c. Anti-Corruption & Whistleblower Policy

d. POSH & Maternity Policy

e. Grievance Redressal

f. IT & Information Security Policies

- Ensure policy alignment with labour laws and organizational requirements.

- Drive policy communication and employee awareness initiatives.

4. HRMIS - KEKA:

- Manage and administer the KEKA HRMIS platform.

- Ensure timely employee data additions, updates, and deletions.

- Generate and review MIS reports for payroll finalization and compliance tracking.

- Ensure data integrity, audit readiness, and system optimization.

5. Talent Acquisition & Workforce Planning:

- Partner with departmental heads on manpower planning, forecasting, and hiring strategies.

- Manage MRF approvals, JD creation, job postings, and sourcing across platforms.

- Screen profiles and conduct first-round interviews.

- Coordinate background verification and onboarding documentation.

- Lead offer negotiations, closures, and joining management.

6. Employee Lifecycle Management:

- Manage complete onboarding documentation including:

a. Offer Letters, Appointment Letters, Confirmation Letters

b. Increment Letters, Memos, FNF Statements

c. Experience & Relieving Letters

- Ensure seamless joining, exit, and transition processes.

7. IT & Infrastructure Coordination (PAN India):

- Manage IT assets including laptops/systems - procurement, allocation, audits, and recovery.

- Coordinate maintenance of printers, scanners, CCTV, biometric systems.

- Handle Wi-Fi and Vodafone internet services and billing coordination.

- Act as first-level coordinator for real-time IT grievances.

8. Administration & Facilities Management:

- Oversee day-to-day administration across HO, Labs, and Plant locations.

- Manage housekeeping services at Head Office.

- Coordinate rental management for offices, labs, and employee accommodations.

- Handle electricity bill payments through HR credit cards and maintain records.

- Coordinate pest control services at office and lab locations.

9. Vendor & Expense Management:

- Manage PAN India vendor coordination for HR, admin, IT, and facility services.

- Process vendor bills, ensure timely payments, and reconcile ledgers with Accounts.

10. Travel Desk Management for Employees:

- Manage employee travel bookings (air, rail, hotel) as per company policy.

- Oversee travel & expense compliance and documentation.

Required Qualifications & Skills:

- MBA / PGDM in Human Resources or equivalent.

- 8-12 years of experience in HR Operations, Compliance, and Generalist roles.

- Strong knowledge of Indian labour laws and statutory compliance.

- Hands-on experience with KEKA HRMIS (mandatory).

- Proven expertise in payroll, audits, and cross-functional coordination.

- Strong communication, stakeholder management, and leadership skills.

- Ability to manage multi-location operations independently.