Rooman - Company Secretary

Company Secretary

Objectives of the role:

- Serving as the primary point of contact for the board of directors, shareholders and regulatory authorities on corporate governance matters.

- Coordinating and facilitating board meetings, including preparing agendas, board packs and minutes.

- Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions.

- Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes.

- Maintaining corporate records, registers and statutory books as per the applicable laws and regulations.

- Advising management and board members on corporate governance best practices, legal requirements and compliance issues.

- Managing shareholder communications, including organizing annual general meetings and handling shareholder inquiries.

- Guiding corporate governance best practices and implementing governance frameworks.

Your tasks:

- Prepare and distribute notices, agendas and supporting materials for board and committee meetings.

- Attend board meetings, record minutes and maintain accurate records of board proceedings.

- Assist in the preparation and filing of statutory documents with regulatory authorities.

- Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements.

- Provide guidance and support to directors and senior management on corporate governance matters.

- Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and the Securities and Exchange Board of India (SEBI).

- Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.

- Conduct corporate governance reviews and assessments to identify areas for improvement.

- Stay updated on changes to corporate law, regulations and governance practices.

Required skills and qualifications.

- Bachelors degree in law, Business Administration or a related field.

- Qualified Company Secretary (ACS) with a membership of the Institute of Company Secretaries of India (ICSI).

- 5+ years of experience as a company secretary or a similar role in corporate governance and compliance.

- Strong knowledge of corporate law, regulations and governance principles.

- Familiarity with corporate governance codes and guidelines, such as the Companies Act and SEBI regulations.

- Experience with corporate secretarial software and tools for document management and compliance tracking.

- Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members.

- Ability to work independently and handle confidential information with discretion.

- Attention to detail and the ability to work effectively under pressure in a fast-paced environment.

Preferred skills and qualifications:

- Masters degree in business law, Corporate Governance or a related field.

- Familiarity with corporate governance software and systems.

- Certification in corporate governance or related areas.

- Experience in handling regulatory filings and compliance audits.

- Legal background or additional qualifications in law.

- Multilingual proficiency for effective communication with diverse stakeholders.