Role Overview:

The Head - Procure-to-Pay (P2P) will be responsible for overseeing the end-to-end P2P process for the organization, ensuring seamless coordination between procurement, finance, and operations. The role involves driving process efficiency, compliance, automation, and vendor relationship management to support the company's manufacturing operations effectively.

Key Responsibilities:

1. Process Management & Governance

- Oversee the complete P2P cycle, including purchase requisition, purchase order management, goods receipt, invoice processing, and payments.

- Define and enforce policies, SOPs, and controls to ensure compliance with internal and statutory requirements.

- Monitor KPIs related to cycle time, accuracy, and compliance, and drive continuous improvement.

2. Strategic Procurement Coordination

- Partner with the procurement team to ensure alignment between purchasing and payment processes.

- Review vendor contracts to ensure proper terms related to pricing, payment timelines, and delivery schedules.

- Work with category heads to optimize spend management and improve cash flow efficiency.

3. Vendor Management

- Oversee vendor onboarding, master data management, and timely payment processes.

- Build strong relationships with key suppliers and resolve disputes or escalations.

- Implement vendor performance metrics and regular review mechanisms.

4. Financial Controls & Compliance

- Ensure all transactions comply with accounting standards, tax regulations (GST, TDS, etc.), and audit requirements.

- Coordinate with internal and external auditors during audits.

- Implement robust internal controls to minimize errors, leakages, and non-compliance.

5. Automation & Process Improvement

- Lead digital transformation initiatives within the P2P function (e.g., ERP enhancements, RPA, e-invoicing).

- Drive efficiency through process standardization and automation.

- Collaborate with IT and Finance teams to improve system integration and reporting.

6. Team Leadership

- Lead and mentor the P2P team, ensuring effective workload management and capability development.

- Build a culture of accountability, collaboration, and continuous improvement.

Key Skills & Competencies:

- Strong understanding of the P2P process, accounting principles, and procurement operations.

- Deep knowledge of ERP systems (SAP / Oracle / similar).

- Analytical mindset with strong problem-solving and process optimization skills.

- Excellent stakeholder management and communication skills.

- Ability to work cross-functionally with Finance, Procurement, and Operations teams.

Qualifications & Experience:

- Chartered Accountant (CA) / MBA (Finance / Supply Chain) preferred.

- 12-18 years of experience in Finance / P2P operations, with at least 5 years in a leadership role.

- Prior experience in a manufacturing environment is mandatory.

- Proven track record of driving automation and process improvement in large-scale operations.

Key Performance Indicators (KPIs):

- P2P cycle time and accuracy

- Invoice processing turnaround time

- Vendor satisfaction and dispute resolution rate

- Compliance adherence and audit scores

- Process automation and efficiency gain