Description:

Role Overview:

The Accounts Payables & Treasury Executive/Manager will be responsible for end-to-end vendor payments, supplier reconciliations, treasury management, cash-flow planning, and compliance for Pickyourtrails outbound travel business.

The role ensures timely settlements, strong working-capital hygiene, accurate books in Zoho Books, and a high-trust ecosystem with global suppliers.

Key Responsibilities:

Accounts Payables (AP) Core Execution:

- Process supplier invoices across destinations (Maldives, Bali, Europe, etc.) with strict adherence to internal SLAs.

- Verify bookings, vouchers, cost sheets, rate cards, and approvals before payment.

- Ensure correct tax treatment (GST, TCS, RCM if applicable) for all AP entries.

- Coordinate with Sales, Supply & Ops teams for booking confirmations, amendments, cancellations, reissued vouchers, and refunds.

- Maintain clean vendor ledgerszero ageing, zero mismatch.

- Monitor advance payments (hotel, DMC, activity partners) and adjust against final invoices.

- Handle high-volume payments during peak seasons while maintaining accuracy.

Vendor Management & Reconciliation:

- Perform monthly reconciliation with all suppliers (DMCs, hotels, airlines, activity partners).

- Identify and resolve discrepancies in rates, room categories, nights, currency conversion, cancellations, and refunds.

- Track PLB, PIC & incentive reconciliations with supply partners.

- Maintain updated vendor master data (banks, SWIFT codes, GSTIN, agreements, credit terms).

- Build strong relationships with suppliers and ensure timely follow-up for invoices, credit notes, and statements.

Treasury & Cash Flow Management:

- Plan and execute daily payment runs based on priority, departure dates, and available float.

- Monitor customer collections, supplier payouts, and maintain accurate cash-flow visibility.

- Manage foreign currency payments (USD/EUR/IDR/MVR/) and ensure efficient FX conversion.

- Track region-wise float (Maldives, Europe, Bali, Vietnam) and ensure no negative float.

Prepare weekly treasury reports:

- Cash flow forecast.

- Bank balances.

- Pending AP.

- Expected collections.

- FX exposures.

Compliance & Controls:

- Ensure full documentation for every paymentvoucher, booking trail, approvals, invoice.

Strengthen internal controls:

- Makerchecker.

- Payment approval matrix.

- Vendor onboarding process.

- Audit-ready documentation.

- Support statutory and internal audits by preparing all AP schedules.

- Adhere to SOPs, loss-control guidelines, and finance policies of Pickyourtrail.

Zoho Books & System Excellence:

- Enter AP bills, credits, journals in Zoho Books with high accuracy.

- Assist with Zoho Books migration tasks (clean-up, mapping, validations).

- Reconcile vendor balances monthly in Zoho.

- Maintain payment logs, tracker sheets, and cross-functional dashboards.

Cross-Functional Collaboration:

Work closely with:

- Sales (booking approvals, amendments).

- Supply (rate issues, vouchers, cancellations).

- Ops (confirmation of travel completion).

- Customer Experience (refunds, escalations).

- Provide regular updates to Finance Controller on AP ageing, float, and cash-flow.