Manager - Import & Export Documentation

Designation: Manager - Import & Export Documentation.

Location: HO,Mumbai.

Reports To: Head - Sales & Marketing (for functional alignment).

Department: Sales & Marketing (Documentation Support).

Role & Context.

- To lead and manage all documentation and compliance requirements related to import and. export activities, ensuring smooth execution of shipments in line with regulatory and company. requirements.

Key Responsibilities:

- Oversee preparation, verification, and maintenance of all import and export documentation in compliance with statutory regulations (UAE, DGFT, Customs, etc.

- Manage and monitor documentation for Advance Licenses, Applications, and Closures.

- Liaise with logistics, finance, and customer service teams to ensure accurate and timely documentation flow.

- Coordinate with clearing agents, shipping lines, and freight forwarders to ensure smooth movement of goods.

- Maintain and supervise proper records of all documentation for audits and statutory inspections.

- Ensure strict compliance with all government rules, export-import policies, and company procedures.

- Provide guidance and support to internal teams for accurate and timely documentation related to shipment execution.

- Identify process improvements to enhance efficiency and accuracy of documentation procedures.

- Lead and mentor junior staff involved in documentation activities (if applicable).

Qualifications:

- Bachelor's degree in Commerce/International Trade or equivalent.

- Diploma/Certification in Export-Import Management preferred.

Skills/Knowledge:

- Strong expertise in import and export documentation procedures.

- In-depth understanding of statutory requirements related to shipping, customs, and DGFT.

- Excellent written and oral communication skills.

- Proficiency in MS Office and documentation/reporting tools.