Job Title: Manager - Company Secretary

Location: Mumbai

Industry: Ecommerce, Sector - Beauty/Fashion

The Manager - Company Secretary will lead and oversee statutory compliance, governance frameworks, and corporate secretarial activities for the organization and its subsidiaries. This role requires strong expertise in Companies Act compliances, end-to-end board and shareholder management, regulatory monitoring, and execution of key corporate actions. The incumbent will play a pivotal role in ensuring best-in-class governance standards, managing investor-related processes, supporting ESG/BRSR initiatives, coordinating with internal and external stakeholders, and driving process improvements and automation within the secretarial function.

Knowledge and Skill / Qualification Requirements:

- CS professional certification with 6+ years of relevant experience (preferably in a listed company).

- Thorough understanding of Companies Act, SEBI regulations, FEMA, and related corporate governance frameworks.

- Experience managing Board and shareholder processes across multiple subsidiaries.

- Strong stakeholder management with ability to work with leadership, cross-functional teams, and external advisors.

- Hands-on experience with compliance tools (e.g., Legatrix) and Board meeting applications.

- Excellent communication, drafting, analytical, and project management skills.

Key Responsibilities:

1. Regulatory Compliances & Governance:

- Ensure full compliance with the Companies Act, 2013 for the parent entity and subsidiaries.

- Manage and update statutory records, registers, disclosures, and filings.

- Oversee timely website updates for statutory information and governance-related disclosures.

- Manage investor relations and shareholder services, ensuring seamless communication and timely responses.

- Liaise with the Registrar & Transfer Agent for shareholder queries, grievances, and compliance requirements.

- Support ESG and BRSR reporting through data collation, governance inputs, and cross-functional coordination.

- Monitor compliance thresholds and triggers under the Companies Act and other applicable laws.

- Track regulatory developments, analyze implications, and implement necessary actions.

- Review and update corporate policies on a periodic basis.

- Handle dematerialization of shares for subsidiaries and ensure smooth coordination with depositories.

- Manage Secretarial Audits for all Entities, ensuring readiness and timely closure of audit points.

2. Meetings Management:

- Provide end-to-end support for Board and Committee meetings, including scheduling, agenda preparation, logistics, and post-meeting actions.

- Manage coordination for Board meetings and governance processes for all subsidiaries.

- Coordinate with external consultants for Global and International UK compliance requirements.

- Manage shareholders' meetings and postal ballots and its subsidiaries, including notices, scrutinizer coordination, filings, and disclosures.

3. Process Improvements & Automation:

- Drive upgrades to the Investor Relations section of the company website for enhanced transparency and user experience.

- Implement and improve the BoardPac (or similar) meeting application for efficient Board management.

- Streamline Board processes including sitting fees processing, tracking ATRs (Action Taken Reports), and other governance workflows.

- Lead automation initiatives within the secretarial function to improve accuracy, efficiency, and compliance monitoring.

4. Corporate Actions:

- Support corporate actions such as mergers, demergers, restructurings, fundraises, acquisitions, and other strategic initiatives.

- Manage due-diligence documentation, approvals, filings, and end-to-end compliance for corporate actions.

5. Annual Report & Other Functions:

- Manage the preparation, review, and finalization of the Annual Report for and all subsidiaries.

- Coordinate with internal stakeholders to ensure timely inputs and accurate disclosures.

- Implement and manage Legatrix or similar compliance tools for monitoring and reporting.

- Coordinate with external consultants such as Amicorp or equivalent partners in GCC regions for governance, compliance, and entity-level requirements.

- Provide cross-functional support to internal teams for governance-related documentation, approvals, and compliance queries.