Objective of the Role:

The Head of Administration is a senior leadership position responsible for directing all general administrative services, managing the company's full portfolio of employee housing and guest facilities, and ensuring a safe, efficient, and comfortable living and working environment that supports organizational operations and enhances employee welfare.

Key Responsibilities:

I. Accommodation and Housing Management:

- Residential Strategy: Develop and implement strategies for allocating, managing, and maintaining company-provided accommodation (employee colonies, site camps, guest houses) to meet organizational needs and standards.

- Facility Upkeep: Oversee the proactive maintenance, repairs, renovations, and furnishing of all residential units, ensuring high standards of safety, hygiene, and habitability.

- Welfare Services: Manage ancillary residential services, which may include catering, laundry, recreational facilities, transport, and utilities specific to residential areas.

- Inventory & Allocation: Maintain accurate records of housing occupancy, manage allocation policies, and coordinate timely transitions for new hires and exiting employees.

- Security (Residential): Implement and monitor security protocols specific to housing areas to ensure the safety and privacy of residents.

II. General Administration and Facilities Management

- Office Facilities: Oversee the management, maintenance, and security of all corporate offices, plant administrative buildings, and support infrastructure.

- Vendor & Contract Management: Negotiate and manage contracts and performance of all administrative service providers, including housekeeping, landscaping, maintenance, and utility suppliers.

- Procurement: Oversee the procurement and inventory control of all general office supplies, furniture, and non-IT equipment.

- Budget Control: Prepare, manage, and control the annual operating budget (OPEX) for both the Administration and Accommodation departments, focusing on cost efficiency.

III. Security, Safety, and Compliance

- Physical Security: Develop and manage comprehensive security protocols, access control, and surveillance systems for both workplace and residential premises.

- Statutory Compliance: Ensure timely compliance with all administrative licenses, fire safety regulations, municipal approvals, and labor laws related to facilities and living quarters.

- Emergency Response: Lead the development and execution of emergency response plans for fire, medical, and security incidents across all managed facilities.

IV. Leadership and Stakeholder Management

- Lead, mentor, and develop the Administration, Facilities, and Accommodation teams, ensuring high standards of service delivery and professionalism.

- Act as the primary liaison with local authorities, government bodies, and external service providers on administrative and residential matters.

Required Qualifications and Skills:

- Education: Bachelor's degree in Business Administration, Hospitality Management, or a related field.

- Experience: Minimum 12-18 years of progressive experience in Administration, Facility Management, or Hotel/Residential Operations, with significant experience in a large-scale industrial or project environment. At least 6 years in a senior leadership role.

- Core Skills: Strong negotiation and contract management skills. Proven expertise in budget control, facility maintenance, and logistics.

- Competencies: Exceptional organizational ability, problem-solving skills, stakeholder management, and a strong commitment to HSE standards.