Objective: To engage a qualified Company Secretary to ensure comprehensive secretarial compliance for a not-for-profit company, focusing on efficient governance and adherence to statutory requirements. Scope of Services: 1. Agenda Drafting for Board Meetings and Committee Meetings: - Collaborate with Board members and senior management to develop, finalize, and circulate the agenda for meetings. - Ensure that the agenda and back up items are sent to the Directors with sufficient time for them to review before the meeting. 2. Board Meeting Preparation - Organize, prepare and keep ready all necessary documentation and materials needed for Board meetings. - Coordinate logistics for meetings, including scheduling, sending invitations, and venue arrangements (if in person meeting). - Ensure compliance with meeting notice timelines and distribution requirements. 3. Minute-taking and Finalization - Accurately draft and record Minutes of meetings, ensuring all discussions, resolutions, and decisions are appropriately documented. - Coordinate with relevant stakeholders to finalize the Minutes, incorporating feedback from Board members, where applicable. - Distribute approved Minutes to appropriate persons and maintain records in accordance with legal and organizational requirements. 4. Compliance Management - Ensure adherence to applicable laws and regulations, including Companies Act, 2013, and other statutory guidelines relevant to not-for-profit companies. - Prepare and file statutory forms, returns, and reports with the Registrar of Companies and other regulatory bodies. - Manage annual/periodical filings, including annual returns, financial statements, and any other mandated disclosures. 5. Record Maintenance and Documentation - Maintain and update the statutory registers and records, including registers of members, directors, and Minutes of all meetings. - Update records in line with any changes, including in the composition of the Board. - Ensure safekeeping of all statutory documents and support document retrieval for audits or regulatory inspections. 6. Annual General Meetings (AGMs), Extra Ordinary General Meetings (EGMs) and Compliances - Prepare documents and coordinate logistics for AGMs/EGMs, including notices, resolutions, and director's reports. - Support voting processes and ensure that all AGM/EGM proceedings comply with statutory requirements. - Draft AGM/EGM Minutes, file requisite forms, and ensure compliance with all post-meeting statutory requirements. Deliverables: - Draft and finalize agenda for Board meetings and Committee meetings. - Complete Board/Committee meeting preparation, including material distribution. - Draft and finalize Minutes for all Board/Committee meetings. - File statutory forms, returns, and compliance documentation. - Maintain accurate and updated statutory registers and records. Experience Required: - Expertise in secretarial practices, compliance, and governance for not-for-profit entities. - Knowledge of the Companies Act, 2013, and other applicable regulations. - Strong organizational and communication (oral as well as written) skills.

Mumbai

India Climate Collaborative - Company Secretary 

Job Description for India Climate Collaborative - Company Secretary  in India Climate Collaborative in  Mumbai for (7-12) years of experience. Apply Now!