Head - Security & Admin - Real Estate

Description:

Role Objective:

To oversee and manage all administrative and security operations across multiple real estate projects, ensuring smooth site functioning, effective resource utilization, and a safe and secure environment for employees, contractors, and visitors.

Key Responsibilities:

1. Administration Management (Corporate & Site Level)

- Supervise overall administration for corporate offices, project sites, and regional offices.

- Ensure smooth day-to-day functioning of facilities, housekeeping, transport, and site infrastructure.

- Manage logistics, travel arrangements, canteen, guest houses, and staff accommodation for site teams.

- Oversee project-level administrative support, including manpower coordination, asset tracking, and site utilities.

- Prepare and control administrative budgets and ensure cost optimization.

- Liaise with local authorities, government departments, and service providers for statutory compliance and permissions.

2. Security & Safety Operations

- Establish and enforce security protocols across project sites, sales offices, and corporate premises.

- Supervise security personnel (in-house and outsourced) to ensure round-the-clock safety of men, material, and equipment.

- Implement access control, CCTV surveillance, visitor management, and fire safety systems.

- Conduct regular safety audits, incident investigations, and emergency response drills.

- Maintain coordination with police, fire department, and local law enforcement agencies.

3. Vendor & Contract Management

- Identify, empanel, and manage vendors for facility, housekeeping, and security services.

- Negotiate service agreements, ensure timely renewals, and monitor SLA adherence.

- Maintain transparent vendor documentation and billing processes.

4. Compliance & Documentation

- Ensure compliance with company policies, statutory obligations, and labor laws.

- Maintain up-to-date documentation for government clearances, security licenses, and audit reports.

- Prepare monthly MIS and dashboards on administration and security performance.

Key Skills & Competencies:

- Proven experience in managing multi-site administration and security for large-scale real estate projects.

- Strong leadership and decision-making skills.

- Excellent communication, negotiation, and crisis management capabilities.

- Knowledge of facility management systems, surveillance technologies, and statutory norms.

- Ability to handle external agencies, local authorities, and contractors effectively.