EXECUTIVE ASSISTANT

Leadership Office

ABOUT THE ROLE:

We are looking for a highly organized, proactive and dependable Executive Assistant to support senior leadership in managing day-to-day priorities, communication and cross-functional coordination. The ideal candidate should be comfortable in a fast-paced environment, manage multiple priorities independently and ensure timely closure of important action items.

KEY RESPONSIBILITIES:

- Follow up with internal teams and stakeholders to ensure timely closure of leadership action items.

- Prepare and maintain MIS reports, trackers and management dashboards as required.

- Support leadership reviews, business meetings and special projects.

- Support our senior leadership team, In this pivotal role, you will serve as the primary point of contact for internal and external stakeholders, ensuring the seamless execution of daily business operations. You will facilitate high-level communications, and maintain critical management information systems to drive decision-making. By acting as a strategic gatekeeper and operational partner, you will directly influence the efficiency of the leadership team, allowing them to focus on high-impact business outcomes and long-term organizational growth.

- Anticipate requirements, identify potential bottlenecks and proactively resolve routine issues.

QUALIFICATION & EXPERIENCE:

REQUIRED:

- Degree in Business Administration, Management, Commerce, Communications or a related discipline.

- 3-5 years of relevant experience as an Executive Assistant, Executive Coordinator or similar role.

- Prior experience supporting CXO, Founder, Director or Senior Leadership preferred.

- Strong written and verbal communication skills in English.

- Strong working knowledge of Microsoft Outlook, Excel, PowerPoint and Word or Google Workspace.

- Ability to manage multiple priorities with strong attention to detail.

- High level of professionalism, confidentiality and discretion.

- Strong stakeholder management and interpersonal skills.

PREFERRED:

- MBA, PGDM or equivalent management qualification (preferred).

- Experience in a fast-growing company, Design & Build, Real Estate, Consulting, Technology or project-based organization.

- Experience preparing management presentations, MIS reports and leadership dashboards.

- Familiarity with AI productivity tools for research, communication, presentations and task management.

KEY COMPETENCIES:

- High ownership & accountability

- Planning & organization

- Proactive problem-solving

- Strong follow-through

- Executive communication

- Attention to detail

- Stakeholder management

- Ability to work under pressure

- Confidentiality & judgement

- Adaptability

IDEAL CANDIDATE:

We are looking for someone who goes beyond traditional administrative support - a professional who can anticipate leadership requirements, keep priorities organized, drive follow-ups and act as an effective coordination bridge between leadership and different functions across. The candidate should be comfortable working closely with senior management and managing changing priorities with maturity, speed and discretion.