Roles and Responsibilities:

Key Job Responsibilities:

Onboarding and Induction:

- Develop comprehensive onboarding and induction programs that align with company goals and values.

- Coordinate with HR, hiring managers, and department heads to gather necessary information and resources for onboarding materials.

- Conduct orientation sessions for new hires (offline for direct joiners and online for those joining outside of Mumbai branch) and providing information on company policies, procedures, and benefits.

- Collect feedback from new employees to continually improve the onboarding experience.

Setting Job Descriptions:

- Collaborate with department managers to gather information for job descriptions.

- Write clear, concise, and accurate job descriptions for new and existing positions.

- Ensure job descriptions comply with company policies, legal requirements, and industry standards.

- Review and update job descriptions regularly to reflect changes in roles, responsibilities, and qualifications.

Employee Confirmation and Documentation:

- Monitor and issue all documents related to employees including Appointment, Confirmation, Appraisal Letter, Identity Cards etc for all branches.

- Issuing Non-Disclosure Agreements/Bonds letter to be signed by the Consultants/Employees for all branches.

- Issue show cause notices and Warning Letters as and when required for all branches.

- Monitor Confirmation deadlines and ensure that all confirmations are processed in a timely manner for all branches.

- Issue transfer letters to the employees who have been transferred to other locations as per the need of the hour.

- Communicate with managers to gather feedback on employee performance and suitability for confirmation.

- Review employee performance evaluations and other relevant documentation to assess eligibility for confirmation.

- Ensure that all confirmation-related paperwork is completed accurately and in compliance with company policies and procedures.

- Communicate confirmation decisions to employees and provide any necessary follow-up support or guidance.

- Maintain accurate records of confirmation decisions and related documentation.

Employee Relation:

- Clearly communicate performance expectations, goals, and objectives to employees.

- Encourage open and honest communication between employees and management.

- Acknowledge and address any issues or concerns raised by employees promptly and fairly.

- Foster a collaborative work environment where employees feel valued and respected.

- Encourage teamwork and collaboration through team-building activities, projects, or initiatives.

- Provide mediation or conflict resolution support when necessary to facilitate constructive communication and problem-solving.

- Responsible to track the movement of employees for Training/Audits/Vendor/Customer Meet or various projects related to the company.

Policy Making and Implementation:

- Research and analyse industry trends, regulatory requirements, and best practices related to organizational policies and procedures.

- Write clear, concise, and legally compliant policy documents, ensuring that they are accessible and understandable to all employees.

- Develop new policies or revise existing policies to address organizational needs, legal requirements, and emerging issues.

- Implement policies through communication, training, and enforcement mechanisms.

- Monitor policy compliance and effectiveness, collecting feedback and data to assess impact and identify areas for improvement.

Attendance and Leave Management:

- Monitor attendance trends and patterns to identify potential issues or areas for improvement.

- Communicate with employees and managers regarding leave balances, policies, and procedures.

- Provide guidance and support to employees and managers on attendance and leave-related matters, including answering questions and resolving issues.

Statutory Compliances:

- Ensure compliance with applicable labour laws.

- Identify legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.

- Ensure that the outsourced/contracted labour related issues at site and office are managed within the statutory limits.

- Ensure Filing of returns and remittances on time

- To coordinate with legal consultants, lawyers of the Company to settle legal matters amicably including pending matters if any.

Employee Benefits Programmes:

- Design and implement employee benefits programmes for team bonding and positive work culture.

- Track Insurance/Mediclaim/Accidental benefits Programmes.

- Employee health checkup/Salary Account benefit activities

- Recommend Bonus/Incentive schemes for best performances.

- Implement work anniversary benefits.

Exit Formalities:

- Communicate with departing employees to explain exit procedures, provide information on benefits continuation, and address any questions or concerns.

- Collaborate with HR, IT, payroll, and other departments to ensure that all necessary exit formalities are completed accurately and on time.

- Conduct exit interviews with departing employees to gather feedback on their experiences, reasons for leaving, and suggestions for improvement.

Qualifications:

- MBA specialization in Human Resources Management is a must

- 10-12 years of experience in HR Operations.

- Strong understanding of HR principles, employment laws, and best practices in HR

- Excellent communication and interpersonal skills, with the ability to handle sensitive and confidential information.

- Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.

Skills:

- Communication and Interpersonal Skills

- Data Analysis and Reporting

- Organisation and Time Management

- Problem Solving activities