Company Secretary

Description:

Key Responsibilities:

- Foreign Company Compliance Expertise: Own and manage all statutory and regulatory compliance obligations under the Companies Act, FEMA, and RBI guidelines for foreign companies operating in India via established structures (e.g., Liaison Offices, Branch Offices, and Project Offices).

- Board and Committee Support: Provide meticulous support to the Board of Directors and relevant committees, which includes:

- Organizing and coordinating board meetings, preparing meeting agendas, and distributing relevant documentation.

- Drafting accurate and detailed Minutes of Meetings (Board, Shareholders, Committees) and ensuring timely circulation and finalization.

- Corporate Records and Filings: Maintain accurate, up-to-date, and secure corporate records, including the Register of Members, statutory books, and minutes books.

- Ensure the timely and correct e-filing of all statutory returns and forms with the Registrar of Companies (ROC) and other regulatory bodies.

- Shareholder Management and Communication: Manage all aspects of shareholder communications and meticulously organize and execute Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) in full compliance with the Companies Act provisions.

- Legal Advisory and Risk Mitigation: Act as an internal advisor to review and analyze commercial contracts (both domestic and international), advising stakeholders on potential legal implications and terms.

- Proactively identify and mitigate legal and compliance risks across business operations, ensuring robust governance frameworks are in place.

- Documentation and Due Diligence: Manage the preparation of corporate documents such as resolutions, powers of attorney, declarations, and deeds.

- Assist with legal due diligence processes as required for M&A or corporate restructuring activities.

Required Skills:

- 2-4 Years of proven, hands-on experience in managing corporate governance, secretarial, and compliance functions.

- In-depth, technical knowledge of the Companies Act, 2013, and associated rules and regulations.

- Specialized experience or advanced knowledge in handling FEMA and RBI compliance for foreign company operations in India (Liaison/Branch/Project Offices).

- Demonstrable expertise in managing the full cycle of Board and General Meetings, including drafting minutes and statutory resolutions.

- Strong analytical skills for reviewing contracts and providing actionable legal advice on compliance risks.

- Exceptional organizational skills, attention to detail, and a high degree of Accountability and professional ethics.

Preferred Skills:

- Experience with integrated compliance management software or legal tech tools for tracking statutory due dates.

- Basic understanding of Accounts Payable process implications on corporate financial compliance.

- Strong communication and presentation skills to effectively interact with the Board and external regulatory bodies