Wizcraft - HR Business Partner

Description: Wizcraft is in the business of creating experiences and our staunch belief is that an event may be forgotten, but an experience will last a lifetime. Wizcraft, a pioneer in the events, exhibitions, activations, television, PR & digital space has been instrumental in shaping the event management industry in India.

1. Payroll Documentation Responsibilities:

- Collect, verify, and maintain employee payroll data, including attendance records, overtime, leave balances, and shift differentials.

- Prepare and process payroll documentation in compliance with organizational policies and statutory regulations.

- Ensure accuracy of payroll inputs, such as new hires, exits, salary revisions, bonuses, deductions, and reimbursements.

- Coordinate with Finance/Payroll teams to ensure timely and accurate payroll processing.

- Maintain confidential payroll files and ensure secure handling of sensitive compensation information.

- Conduct routine payroll audits to identify discrepancies and ensure compliance with local labor laws.

- Respond to employee payroll queries, clarifying payslips, deductions, adjustments, and tax-related questions.

- Track statutory compliance requirements, such as tax filings, PF/retirement contributions, ESI/social security, or other local mandates.

2. Insurance Administration Responsibilities:

- Manage employee insurance programs, including medical, life, disability, and corporate health policies.

- Handle enrolment, renewal, and termination of employees in various insurance schemes.

- Coordinate with insurance providers to ensure accurate premium calculations, policy updates, and coverage changes.

- Maintain updated insurance records, ensuring proper documentation for claims, beneficiary details, and coverage levels.

- Assist employees with filing insurance claims, ensuring timely submission and proper documentation.

- Conduct insurance orientation sessions for new hires to explain available benefits and enrolment processes.

- Monitor claim reimbursements and maintain communication between employees and insurers.

- Review insurance invoices and collaborate with Finance to ensure payments are processed correctly.

- Assist in evaluating insurance proposals during annual renewals or vendor negotiations.

3. Additional HR Operations Duties:

- Employee onboarding & offboarding

- HRIS data management

- Policy implementation & compliance

- HR reporting and analytics

- Attendance & leave management

- Employee file management

MIS (Management Information System) Database Management:

- Maintain and update HR MIS databases with accurate employee information (personal details,

job role, department, salary, leaves, assets, etc.).

- Create, update, and manage HR dashboards and reports for management review (attrition, headcount, attendance, payroll, hiring status, etc.).

- Ensure data accuracy and consistency across HRIS platforms, payroll systems, attendance systems, and internal databases.

- Retrieve, analyse, and compile HR data for decision-making, audits, and monthly/quarterly reporting.

- Track HR metrics such as employee lifecycle changes, manpower planning, benefits utilization,

and compliance status.

- Coordinate with cross-functional teams (Payroll, Finance, Admin, IT, Recruitment) to ensure data synchronization.

- Maintain data confidentiality and compliance with organizational policies and data protection regulations.

- Identify system gaps and support automation projects to improve HR reporting efficiency.

4. Organizational Structure Management:

- Maintain and update the organization's structure, including hierarchy, departments, reporting lines, job levels, and functional groupings.

- Create and manage org charts for leadership visibility and workforce planning.

- Coordinate with department heads to update changes in reporting relationships or departmental restructuring.

- Ensure job titles, grades, and roles are aligned with organizational policies and HR frameworks.

- Support workforce planning by providing accurate data on manpower distribution, open positions, and future needs.

- Assist in role mapping and job evaluation to ensure clarity in responsibilities and alignment with compensation structures.

- Document structural changes related to promotions, transfers, reorganizations, mergers, or new department setups.

- Provide accurate structure data for payroll, performance management, budgeting, and compliance.

Education: Master's or Bachelor's in HR or any related field.