Job Description:

Qualification: CA is mandatory.

Experience: 6-8 years of relevant experience in Finance & Accounts, with at least 2-3 years in a supervisory role.

Technical Skills: Proficiency in ERP systems (SAP / Microsoft ERP), MS Excel, and MIS reporting.

Regulatory Knowledge: Working knowledge of GST, TDS, Companies Act provisions related to finance.

Key Attributes: Strong analytical skills, attention to detail, ability to work under deadlines, cross-functional collaboration.

Role Summary:

The AGM Finance will be responsible for overseeing and managing the end-to-end accounts payable function, vendor management, employee payroll disbursements, bank reconciliation, insurance management, and monthly financial book closing. The role demands strong attention to compliance timelines, internal controls, and cross-functional coordination to ensure accurate and timely financial operations.

Key Responsibilities:

1. Invoice Management & Vendor Payments:

- Supervise and ensure accurate and timely booking of vendor invoices in the accounting system.

- Oversee the end-to-end vendor payment process, ensuring adherence to agreed payment terms.

- Communicate payment details (UTR, payment advices) to vendors promptly after disbursement.

- Ensure zero overdue on critical vendor payments and maintain a healthy AP ageing profile.

2. Advances Monitoring & Reconciliation:

- Monitor outstanding advances given to vendors, employees, and departments on a regular basis.

- Conduct periodic reviews and discussions with respective departments to ensure timely settlement or adjustment of advances.

- Maintain advance ageing reports and escalate long-pending items to senior management.

3. Monthly Book Closing & Provision Accounting:

- Lead the monthly financial close process within stipulated deadlines.

- Ensure accurate provision entries for expenses accrued but not invoiced (electricity, rent, professional fees, etc.).

- Coordinate with relevant departments to gather data for provisioning and ensure completeness of the books.

- Review trial balance for accuracy and flag anomalies for correction before close.

4. Utility Payments:

- Ensure timely payment of all utility bills (electricity, water, internet, telephone, etc.) to avoid service disruptions or penalties.

- Maintain a payment calendar for all recurring utility obligations and ensure proactive followups.

5. Bank Reconciliation:

- Oversee preparation and review of Bank Reconciliation Statements (BRS) for all bank accounts on a periodic basis.

- Ensure timely identification and clearance of open / unreconciled items.

- Coordinate with the banking team for resolution of discrepancies.

6. Insurance Management:

- Track insurance policy renewal dates and ensure timely renewals without coverage lapses.

- Coordinate with insurance brokers/companies for addition of new assets, employees, or locations as required.

- Maintain an updated insurance register covering all active policies and their coverage details.

7. MSME Vendor Compliance & Payments:

- Maintain a register of all MSME-registered vendors and ensure payments are made within the statutory timeline (45 days as per MSMED Act).

- Monitor MSME vendor invoices separately to avoid disallowance and interest liability under the Act.

- Ensure timely filing of MSME half-yearly returns as required.

8. Vendor Reconciliation:

- Oversee periodic reconciliation of vendor ledgers with vendor statements of accounts.

- Resolve discrepancies proactively by coordinating with vendors and internal teams.

- Ensure vendor account balances are accurate in the books before each month-end close.

9. Employee Reimbursements & Salary Disbursements:

- Ensure timely processing and payment of employee expense reimbursements (travel, medical, etc.) as per company policy.

- Oversee monthly payroll disbursement in coordination with the HR department, ensuring accuracy and timeliness.

- Address employee queries related to salary, advances, and reimbursements in a professional and time-bound manner.