Job Description:

The Vice President & Head -Procurement is responsible for driving strategic sourcing, cost optimization, vendor ecosystem development, and value creation. The role focuses on ensuring timely procurement, financial efficiency, operational innovation, and strategic contribution to business growth and M&A initiatives.

Interfaces with:

- Internal leadership (CEO, business heads)

- External vendors, consultants, and institutions

Plays a critical role in value creation and margin improvement.

Key Responsibilities:

Procurement & Contract Management:

- Ensure timely issuance of Purchase Orders (POs) for:

1. Major Maintenance (MMR) works

2. Operations & Maintenance (O&M) works

- Manage large-scale procurement (1000+ Cr annually) with:

1. Strict adherence to budgets

2. Cost optimization and savings delivery

- Drive standardization of procurement processes and contract structures:

1. Sourcing

2. Vendor negotiations

3. Process improvements

- Identify and execute cost-saving opportunities across:

1. MMR

2. O&M

3. Procurement categories

Vendor Management & Development:

- Build and manage a robust vendor ecosystem across regions

- Drive:

1. Vendor performance evaluation (bi-annual reviews)

2. Vendor development initiatives (Partner Summits, outreach programs)

- Negotiate strategic alliances and MOUs with suppliers (e.g., bitumen sourcing)

Innovation & Digital Transformation:

- Drive technology adoption in procurement and operations, including:

1. AI/ML tools for maintenance and safety

2. Digital dashboards (MMR tracking, analytics)

3. Automation of procurement processes

- Lead pilot projects and scale up innovations in collaboration with institutions (IITs, etc.)

Process Excellence & Governance:

- Develop and implement SOPs across procurement and operational processes:

1. Procure-to-Pay (P2P)

2. Revenue assurance

3. Incident management

- Ensure compliance with:

1. Internal controls

2. Governance frameworks

3. Audit and risk requirements

Strategic Sourcing & Category Management:

- Drive alternate sourcing strategies (e.g., direct procurement models)

- Optimize pricing through:

1. Supplier negotiations

2. Bulk procurement strategies

3. Long-term agreements

- Deliver measurable cost benefits beyond budget expectations

Mergers & Acquisitions (M&A) Support:

- Provide commercial and technical inputs for:

1. New bids (TOT, HAM projects)

2. Costing and feasibility analysis

3. Due diligence

- Support business growth initiatives through strategic evaluation

Team Leadership & Capability Building:

- Lead and develop high-performing procurement teams

- Drive:

1. Capability building

2. Negotiation skills enhancement

3. Cross-functional collaboration

- Ensure strong alignment with operations teams across SPVs

ESG & Compliance Initiatives:

- Support sustainability initiatives such as:

1. Scope 3 emission frameworks

2. Responsible sourcing practices

- Ensure compliance in:

1. Vendor practices

2. Safety and operational standards

Key Performance Indicators (KPIs):

Financial & Procurement:

- % achievement of procurement targets (MMR & O&M)

- Cost savings vs budget

- Value creation delivered ( Cr realized)

Operational Efficiency:

- Timeliness of PO issuance

- Process adherence and compliance

Vendor Management:

- Vendor performance scores / Vendor base expansion and development

Innovation:

- Implementation of AI/ML initiatives & Digital adoption across procurement lifecycle

Strategic Impact:

- M&A support effectiveness & Incremental value creation initiatives