Job Role Purpose & Objective:

1.Structure the Procurement Unit:

- Governance must be the prime focus

- Smoothening the existing processes and policies ie revise existing process and policies

2. Provide insights / set processes and develop MIS/ Analytics including Spend Analysis, Cash Flow Management etc

3. Due Diligence on existing vendors and steering strategic guidelines on sourcing new partners/ vendors focusing on cost-effectiveness, improving quality, reliability and timely delivery

4. Enhance process operations to optimize resources, capacity utilization, improving operational efficiencies thereby reducing cost and expenses

5. Commercial negotiation

6. On boarding prospective & vendor evaluation

Roles and Responsibilities:

1.Award of Contracts:

- Initiate or extend required support to team in initiating various contract award process for contractors as well as for consultants with legal support.

2.Contract Administration:

- Commercial negotiation and extend support to project teams in effective contract administration.

- Active participation in claims settlement and handling extra items.

- Periodic contract audits, RA Bill checking, material reconciliations.

- Scoping of Contract/PO Requirement

- Reviews requirements placed by other teams (technical/ material/ service) and develops RFP/tenders using available template

- Checks for available vendors from empaneled/ internal list

- Identify and PQ new vendors, Update empaneled list.

- Consolidates and analyses submitted quotations

- Validates and cross checks prices quoted by vendors

3.Shortlisting Contractors/ vendors:

- Shortlists vendors basis the quotation rates, reviews and recommendations

- Conducts reference checks for vendors- profile of the company, quality of the contractors works in the market, visiting site of contractor/vendors

- Recommends for obtaining approvals

- Conducts preliminary rate negotiation for the project with the contractor

4.Contract Formulation:

- Drafts agreements / contracts basis - base rate

- Releases Letter of Intent (LOI) / Work order to the vendor in predefined template

- Generates purchase order to vendors

- Ensures contractors provide the documents as required by viz. Bank Guarantee

5.Contract Administration with legal:

- Ensures contractors follow statutory regulations as required by law

- Ensures material is delivered as per pre-defined schedule

- Acts as an "arbitrator" between the contractor & Unity team to resolve Issues related to interpretation of contracts through clarifying the intent of the clause in the contract to both parties

- Maintains regular contact with contractors

MIS and Reporting:

- Prepares consolidated rate sheets of items / awards.

- Documents and keeps track of reviews for each vendor/ consultant for future reference

Skills Required:

- Work within defined KRA/TAT/SOP

Qualification: Graduate /Post Graduation degree in any field or in related field.

Experience: Minimum of 18-25 years of experience in similar field from BFSI Sector, with at least 5 years in a senior leadership role within a Procurement or similar environment.