Description:

ABOUT UNITILE:

- Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry.

- Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC.

- As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered.

- Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.

- Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function.

- With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.

- Unitile is poised to continue leading the way in innovation and sustainability.

- By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces.

- We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

KEY RESPONSIBILITIES:

Administrative Operations Oversight:

- Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.

- Ensure smooth coordination and implementation of admin services at the head office and factory units.

Procurement & Cost Control:

- Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.

- Review and approve expenses related to admin activities including utilities, telecom, courier, printing, and pantry costs.

Inventory & Vendor Management:

- Maintain accurate records of company assets and stationery stock.

- Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.

- Manage vendor contracts, renewals, and performance.

Facility & Infrastructure Management:

- Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.

- Oversee space planning, allocation, and optimization across all locations.

Insurance & Licenses:

- Maintain and update insurance records (property, liability, employee).

- Ensure timely renewal of statutory licenses including Shops & Establishment registration.

- Handle Mediclaim documentation and maintain central records for rent/lease agreements.

Budgeting & MIS:

- Prepare and monitor the admin budget; track actual vs.

- projected spends and identify variances.

- Maintain MIS for expenses, contracts, assets, and facilities.

- Generate half-yearly reports on ERP to review budget adherence.

Policy & Compliance:

- Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.

- Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.

Event & Logistics Management:

- Plan and execute internal and external company events, workshops, and employee engagement programs.

- Oversee logistical arrangements and procurement for corporate events and festivals.

Team Leadership:

- Lead the front office and admin team, set clear KPIs, and drive performance.

- Establish hygiene and facility trackers to ensure a clean and efficient work environment.

Technology & Automation:

- Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.

- Implement automation tools to streamline repetitive tasks and reduce manual overhead.

Audit Support & Documentation:

- Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.

- Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.

Sustainability & ESG Practices:

- Promote eco-friendly practices in daily office operations power saving, waste segregation, and reduced paper use.

- Align admin practices with the companys sustainability and ESG goals.

Reporting & Systems:

- Ensure accurate and timely updates of admin data in ERP systems.

- Monitor adherence to SOPs and track turnaround times for key administrative processes.

REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

- Proven leadership and team management capabilities.

- Strong orientation toward cost efficiency and resource optimization.

- Demonstrates confidence and decisiveness in execution.

- Excellent interpersonal and communication skills.

- Effective presentation skills with an independent, proactive mindset.

- Ability to deliver consistently within defined timelines.

- Clarity in verbal and written communication.

- Strong time management and task prioritization abilities.

- Exceptional organizational and multitasking skills.

- Proficient in MS Office and ERP platforms.

- Solid understanding of regulatory frameworks and compliance requirements.

Qualification and Experience:

- Bachelors degree or a related discipline.

- Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment.

- Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity.

- Salary would be in line with the experience.

ITS MUCH MORE THAN WORK HERE AT UNITILE!