Supervisor - Accounts Payable

Supervisor - Accounts Payable

Job Summary:

We are seeking a detail-oriented and experienced Accounts Payable Supervisor to oversee the daily operations of the accounts payable function. Reporting to the Controller/AVP of Finance, the AP Supervisor will be responsible for supervising AP staff, ensuring timely and accurate processing of vendor invoices, expense reports, and disbursements, and maintaining compliance with internal controls and regulatory standards including GAAP.

Key Responsibilities:

- Supervise and manage day-to-day operations of the Accounts Payable team, ensuring efficiency, accuracy, and compliance with internal policies.

- Oversee the timely and accurate processing of vendor invoices, employee expense reports, and payments via checks and electronic methods.

- Conduct regular accounts payable reconciliations and ensure records are properly maintained.

- Monitor disbursements to ensure proper authorization and supporting documentation in compliance with company policies and GAAP.

- Develop, implement, and maintain AP systems and processes to improve workflow, accuracy, and internal controls.

- Manage the companys unclaimed property process, including adherence to escheatment deadlines and regulatory filings.

- Maintain and update the vendor master database; ensure completeness and accuracy of vendor information.

- Resolve escalated vendor inquiries and payment issues in a timely and professional manner.

- Assist with 1099 and tax-related reporting

- Ensure vendor tax information (e.g., W-9s) is collected and validated.

- Prepare annual 1099 reports and filings.

- Create and submit electronic tax files to the IRS.

- Train, mentor, and evaluate performance of AP staff; provide coaching and development opportunities to enhance team effectiveness.

- Support audits, month-end close processes, and other financial reporting requirements as needed.

- Perform additional duties or special projects as assigned by management.

Qualifications:

Education:

Bachelors/Masters' degree in Accounting, Finance, or related field required.

Experience:

- Minimum of 5 years of progressive experience in Accounts Payable, with at least 2 years in a supervisory or lead role.

- Experience with ERP systems (e.g., Oracle, SAP, NetSuite) and AP automation tools preferred.

- Working knowledge of GAAP and relevant regulatory requirements.

Skills & Competencies:

- Strong leadership and team management skills.

- Excellent organizational, analytical, and problem-solving abilities.

- High attention to detail and commitment to accuracy.

- Proficient in Microsoft Office Suite (Excel, Word, Outlook).

- Strong interpersonal and communication skills, both verbal and written.

- Ability to work under pressure and meet deadlines in a fast-paced environment.