Specialist - Human Resources
Posted 3 weeks ago
Posted 3 weeks ago
4.7
7+ Reviews
Specialist - Human Resources
Description:
Position Summary.
The HR Operations Lead will oversee and manage the full spectrum of HR operational activities across the organization, ensuring seamless execution, compliance, and a superior employee experience.
This individual will play a pivotal role in driving process efficiency, optimizing HR systems, and embedding best practices that align with the companys strategic objectives.
The role calls for a proactive, detail-oriented leader who combines deep HR operational expertise with a passion for continuous improvement.
This position will support the global HR operations for approximately 1,500 employees across multiple regions.
Key Responsibilities.
HR Systems and Technology:
- Administer and enhance the organizations HRIS and related HR platforms to ensure optimal performance.
- Safeguard the accuracy and integrity of employee data across all systems.
- Lead the rollout of new HR technology solutions and modules to improve user experience and functionality.
- Deliver training, guidance, and troubleshooting support to HR team members and employees on system usage.
Payroll and Benefits Administration:
- Manage end-to-end payroll operations in partnership with external vendors and finance teams across multiple geographies (India, APAC, Sweden, UK, and USA).
- Coordinate and oversee employee benefits programs, including health insurance, retirement schemes, and other reward initiatives, in collaboration with the Rewards team.
- Ensure statutory compliance with payroll and benefits regulations in each jurisdiction.
Process Optimization and Policy Management:
- Identify and implement process improvement opportunities to increase operational efficiency.
- Develop, update, and maintain HR policies, procedures, and guidelines in line with organizational needs.
- Drive automation and digitization of HR workflows to streamline recurring tasks.
- Maintain detailed and up-to-date documentation of HR processes and policies.
Audit, Compliance, and Reporting:
- Guarantee adherence to local, regional, and international labor laws and corporate governance requirements.
- Prepare and deliver internal HR reports as needed by leadership.
- Maintain timely and accurate compliance filings across all OSTTRA locations.
- Conduct periodic internal audits to ensure conformity with policies and regulations.
- Stay informed on regulatory changes and recommend adjustments to HR practices as required.
- Act as the HR representative for both internal and external audits globally.
Employee Lifecycle Management:
- Oversee all aspects of the employee lifecycle, from onboarding to offboarding, ensuring a smooth and consistent experience.
- Maintain comprehensive employee data and records.
- Provide operational support to HR Business Partners on employee relations and administrative matters.
- Serve as a point of contact for HR-related inquiries, ensuring timely and accurate resolutions.
Contractor Management:
- Manage the complete contractor lifecycle, including onboarding, offboarding, compliance checks, system updates, contract documentation, and coordination with IT and vendor teams.
Global Mobility:
- Oversee the operational management of international relocations and assignments, ensuring compliance with immigration and tax regulations.
- Partner with third-party vendors to facilitate global immigration processes.
- Manage the global mobility budget and maintain detailed records of international assignments, including employee data, costs, and timelines.
Team Leadership and Development:
- Lead and mentor a small team of HR Operations professionals, promoting a collaborative and results-driven culture.
- Provide coaching and support to enhance team capability and professional growth.
- Encourage innovation, ownership, and high performance within the HR Operations function.
Qualifications and Experience:
Education: Bachelors or Masters degree in Human Resources, Business Administration, or a related discipline.
Experience: Minimum of 10 years of progressive HR operations experience in a global organization, including at least 23 years in a leadership or senior capacity.
- Comprehensive knowledge of HR best practices, employment laws, and compliance frameworks.
- Strong analytical and problem-solving abilities with exceptional attention to detail.
- Proficiency in HRIS platforms and other HR technology tools.
- Excellent communication and interpersonal skills, capable of influencing and collaborating across all levels.
- Proven ability to manage multiple priorities in a dynamic, fast-paced environment.
- Strong organizational and project management capabilities.
- Proficiency in Google Workspace and Microsoft Office Suite.
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