Role Summary

The Assistant Manager - Capex will be responsible for managing and optimizing the procurement of capital goods, equipment, and project-related services.

This role ensures alignment with project budgets, compliance standards, and strategic sourcing practices.

The incumbent will collaborate with cross-functional stakeholders (Engineering, Finance, Quality, and Operations) to ensure timely, cost-effective, and compliant execution of capital purchase projects.

Key Responsibilities

Capital Procurement & Planning

- Develop and execute annual and project-specific Capex procurement plans aligned with approved budgets.

- Coordinate with project teams for equipment specifications, capacity requirements, and timelines.

- Prepare cost estimates, evaluate ROI, and support Capex approval processes with senior management.

Supplier Evaluation & Contract Management

- Conduct supplier due diligence, technical capability assessments, and compliance audits.

- Lead RFQ/RFP processes, bid evaluations, and techno-commercial negotiations.

- Draft, negotiate, and execute supplier contracts ensuring favorable terms on pricing, warranties, and delivery.

- Track contract performance and ensure compliance with contractual obligations.

Procurement Operations & Compliance

- Manage the full lifecycle of purchase orders, including creation, order tracking, invoicing, and payment follow-up.

- Ensure adherence to GxP, USFDA, EU-GMP, and internal SOPs during procurement processes.

- Maintain comprehensive procurement documentation for internal, statutory, and regulatory audits.

Vendor & Market Management

- Monitor vendor performance using KPIs (quality, cost, delivery timelines, service levels).

- Initiate vendor requalification or disengagement for non-compliance or performance issues.

- Conduct market intelligence studies to identify alternative suppliers, cost-saving opportunities, and emerging technologies.

- Build long-term relationships with strategic vendors for key equipment and services.

Process Improvement & Digital Transformation

- Drive adoption of e-procurement and digital tools for enhanced transparency and efficiency.

- Implement automation initiatives for Capex procurement to reduce lead times.

- Identify and implement best practices in procurement strategy, cost optimization, and supplier risk management.

Qualifications & Experience

Education: B.Tech/B.in Mechanical / Electrical Engineering, OR MBA in Supply Chain Management (preferred).

Experience:

- 6-11 years in procurement, Capex management, or supply chain in a pharmaceutical, chemical, or manufacturing industry.

- Proven experience in managing large-scale Capex projects, technical procurement, and supplier negotiations.

Skills:

- Strong negotiation, analytical, and vendor management skills.

- Excellent knowledge of procurement processes, ERP systems (SAP/Oracle), and digital procurement platforms.

- Understanding of pharma compliance standards (USFDA, EU GMP, cGMP) in procurement.

- Strong project management, cross-functional collaboration, and stakeholder communication abilities