Job Title: Senior Manager / HOD - Security & Administration

Location: Panipat, Haryana

Company: The employer is a four-decade-old Panipat-based conglomerate and one of India's largest manufacturers and exporters of home textiles, with a strong legacy in Indian craftsmanship.

Role Purpose:

The Head Administration & Security will be responsible for leading the administration, security, and facility management function across multiple manufacturing units in Panipat. The role ensures a safe, secure, compliant, and well-maintained work environment while driving operational discipline, infrastructure upkeep, and administrative excellence. The incumbent will lead a team, establish robust systems and processes, coordinate with internal stakeholders and external agencies, and ensure seamless day-to-day administration across all assigned facilities.

Key Responsibilities:

Security Management:

- Develop and implement comprehensive security policies, SOPs, and site security protocols.

- Ensure round-the-clock security of factory premises, assets, employees, and visitors.

- Manage and monitor deployment of security personnel across all locations.

- Supervise access control systems, visitor management, vehicle movement, and gate operations.

- Oversee CCTV surveillance systems, alarm systems, biometric access, and other electronic security infrastructure.

- Lead incident investigations and ensure timely corrective and preventive actions.

- Coordinate with local police, fire authorities, and other government agencies whenever required.

- Drive emergency preparedness, evacuation drills, and crisis management initiatives.

Administration & Facilities Management:

- Ensure smooth administration of multiple manufacturing facilities.

- Oversee housekeeping, sanitation, pest control, horticulture, and overall upkeep of factory premises.

- Maintain office infrastructure, buildings, utilities, common areas, and employee amenities.

- Supervise transport arrangements, cafeteria services, guest house operations and other support services.

- Drive continuous improvement initiatives at the workplace.

Asset & Infrastructure Management:

- Ensure preventive maintenance and upkeep of administrative infrastructure.

- Monitor usage of utilities and recommend cost optimization initiatives.

- Coordinate infrastructure improvement and renovation projects.

Vendor & Contract Management:

- Identify, evaluate, onboard, and manage vendors for security, housekeeping, facility services, maintenance, transport, and related services.

- Negotiate commercial terms and ensure effective contract management.

- Ensure timely renewal of contracts and statutory documentation.

Procurement & Budget Management:

- Manage procurement of administrative and security-related materials, consumables, equipment, and services.

- Prepare annual administration budgets and monitor expenditures.

- Drive cost optimization without compromising operational effectiveness.

Compliance & Governance:

- Ensure compliance with statutory requirements related to factory administration, safety, and security.

- Support internal and external audits.

- Ensure adherence to organizational policies and governance standards.

Digitalization & Systems:

- Drive digitization of administrative processes and records.

- Implement technology-enabled solutions for visitor management, attendance, asset tracking, surveillance, and facility management.

- Maintain digital documentation and MIS for administration and security functions.

- Prepare dashboards and periodic reports for management review.

Team Leadership:

- Lead, mentor, and develop administration and security teams. Define KPIs and monitor team performance.

Desired Candidate Profile:

Education:

- Graduate in any discipline.

- Additional qualification in Administration, Industrial Security, Facilities Management, or related areas will be preferred.

Experience and Background needed:

- 15-20 years of relevant experience in Administration, Security, and Facility Management within manufacturing or industrial organizations.

- Experience in handling multiple factory locations will be an advantage.

- Candidates from the Armed Forces, Paramilitary Forces, or other Defence services are strongly preferred.

Behavioural Competencies:

- High standards of integrity, ethics, and confidentiality.

- Strong leadership presence with the ability to establish discipline, enforce policies, and drive accountability while maintaining professionalism and fairness.

- Decisive and composed under pressure.

- Excellent planning, execution, and problem-solving skills.

- Strong interpersonal and stakeholder management capabilities.

- High ownership, attention to detail, and execution excellence.

- Ability to build high-performing teams and foster a culture of operational discipline.