Senior Manager/Assistant General Manager - Administration

Description: Co: India's Leading Pharma & FMCG Company

JOB DESCRIPTION:

- Sr. Manager /AGM Administration

- Admin

- Fort (Transitioning to Worli in 6-8mths) : HOD

Key Responsibilities:

a. Office Administration

- General Administration & Maintenance: Oversee office operations, ensuring a well- maintained and efficient work environment.

- Policy & Procedure Enhancement: Regularly review and refine administrative policies and processes to improve efficiency.

- Budget Management: Monitor and manage budgets for administrative functions, including office supplies, equipment, and related expenses.

- Operational Efficiency: Ensure timely and accurate completion of administrative tasks such as data entry, filing, and correspondence.

- Event & Meeting Coordination: Organize and manage office events, meetings, and related logistics.

- Vendor & Stakeholder Management: Liaise with external vendors, service providers, and clients to ensure seamless operations.

- Ad Hoc Responsibilities: Handle any additional tasks assigned as per business requirements.

b. Administrative Support to Top Management and family members

- Event Coordination: Assist in planning and executing corporate and personal events, ensuring seamless logistics and high standards.

- Travel Management: Oversee travel arrangements, including itinerary planning, bookings, and coordination for both professional and personal trips.

- Vehicle Management: Ensure proper maintenance of vehicles, timely renewal of Insurance and PUC's , availability of drivers and emergency services if required for the top management and family members.

- Confidentiality & Professionalism: Uphold the highest level of discretion in handling personal and family matters, maintaining strict confidentiality at all times.

Expected from Candidates:

- Strong Negotiation Skills: Ability to negotiate effectively with vendors, service providers, and stakeholders to secure the best terms.

- Cost Efficiency: Focus on optimizing costs while maintaining high operational standards.

- Proficiency in Excel: Strong command of Excel for data analysis, budgeting, and reporting.

- Attention to Detail: Ensure accuracy and thoroughness in all administrative and operational tasks.

- Responsiveness to Urgency: Ability to handle urgent matters efficiently and prioritize tasks as needed.