Job Purpose:

Facilitate smooth business expansion and activities through clear records and convey business activities and financial performance of the company.

Major Responsibilities:

- Presenting reports on financial information, creating forecasting models, assessing risk in investments and ensuring all accounting activities comply with regulations.

- Support with research data for different sources of income, like Banks, Investors, Venture capitalist for Mayday or expansion plans.

- Product costing, standard cost updates, analysis on cost variance and prepare costing reports.

- Handling inventory accounting, reporting and reconciliations.

- Month-end closing activities and ensuring financial accounting related to revenue and costing is completed in a timely and accurate manner.

- Analysing reports and tools that identify cost exceptions and working with cross function teams to predict and improve cost of production.

- Defining reports required from each department.

- Designing formats: Setting up formats based on key parameters.

- Fixing of timelines and responsibilities around the reports: Ensure timelines and responsibilities are clearly communicated to the stakeholders.

- Analysing data & developing insights: Submit analysis and insights to management on periodic intervals which will enable them to take timely decisions.

- Action based on analysis: Take actions based on analysis, track the department expected to execute the actions.

- Ongoing improvements: Based on change in processes, update / redefine the report outcome to ensure correct insights are captured.

- Monthly stock valuation report, post stock taking exercise is completed.

- Provide reports on the companys performance to Management.

- Maintain healthy relation with banks.

- Recommend Tax strategies that align with business goals.

- Identify tax savings & suggest ways to increase profits.

- Prepare Quarterly / Annual Tax reports.

- Paperwork for Tax payments as per statutory norms.

- Estimate and track tax returns.

- Maintain smooth coordination with accounts department, share financial data on regular basis.

- Follow various changes in the taxation norms / industry trends and accordingly make changes in the tax structure on regular basis.

- Liaise with internal / external auditors.

- Support Management in collation of various databases for investment projects.

- Identify & evaluate risks that could effect the company and it's functioning.

- Implement the mitigation plan as directed.

- Oversee the Accounts Receiveables and Payable function.

- Ensure outstanding payments are received from clients within the stipulated time frame.

- Liaise with other accounting and finance team members, inventory management, and cost accounting to resolve accounts related discrepancies.

- Ratio analysis in relation to receivables (for management) to gain a better understanding of how collection efforts are progressing.

- Prepare analysis / trends on payables.

- Efficiently co-create sufficient liquidity in the business to be able to satisfy short-term expenses and debts.

- Support in arranging the working capital at the lowest possible cost and utilizing the capital cost-effectively.

- Maintain lowest working capital for smooth operating cycle, by trying to keep the requirement of working capital at the lowest, which can be achieved by favorable credit terms with accounts payable and receivables both, faster production cycle, effective inventory management etc.

- Create monthly reports and analyses in margin, gross margin, operating margin & net profit margin.

- Support management to take right decision based on trends & analysis.

- Cash Forecasting: Compile information from around the company to create an ongoing cash forecast.

- Cash Concentration: Follow the laid down policy & process for funneling cash into a centralized investment account.

- Credit Grant to customers: Manage the policy under which credit terms are granted to customers, in regular intervals.

- Fund raising: Support Management in raising funds from investments, incase of additional cash requirement.

- Create a annual operating and financial plan, which would imply achieving Management's strategic plan.

- Variance Analysis: Preparations of quarterly / half yearly / annual budget & rolling forecast against actual performance.

- Provide analysis & data to Management, for decision making on improving financial performance, minimize risk, capture new opportunities from both within the company or externally available.

Internal Audit:

- Define a step wise Internal audit process, create formats and educate the stake holders on usage and timelines for filling the same.

- Assess and evaluate internal controls of accounting functions.

- Prepare audit reports on a periodic basis for the top management.

- Ensure completion of all audit programs on time.

- Guide and lead audit teams to achieve audit goals and objectives.

- Review and reconcile all customers, vendors and ledger balances.

- Make appropriate corrections wherever necessary.

- Document all audit reports and findings for the top management.

- Implement best practices and procedures in all audit systems and accounting functions.

External Audit:

- Liaise with external auditors and support them during the entire audit process.

- Be a channel between External auditors, Departments & Management during the audit phase.

Secretarial:

- Ensures that Board procedures are followed and regularly reviewed.

- Provides guidance to Chairman and the Directors on their responsibilities under various laws.

- Co-ordinating & Convening board / general meetings and follow-up actions thereof.

- Filing, registering any document including forms, returns and applications by and on behalf of the company as an authorized representative along with signing Annual returns.

- Custodian of corporate records, statutory books and registers, including issuance and storing of share certificates.

- Advising companies on Compliance of legal and procedural aspects.

- Advising on arbitration, negotiation and conciliation in commercial disputes between the parties.

- Drafting Arbitration / Conciliation Agreement / Clause and acting as arbitrator/conciliator in domestic and international commercial disputes.

Required Skill Sets / Abilities:

- Excellent verbal and written communication skills.

- Excellent interpersonal, negotiation, and conflict resolution skills.

- Excellent organizational skills and attention to detail.

- Strong analytical and problem-solving skills.

- Ability to prioritize tasks and consistently meet deadlines.

- Ability to act with integrity, professionalism, and confidentiality.

- Thorough knowledge of accounting procedures and government laws / regulations.

- Proficient with Microsoft Office or related software. Ability to present concepts.

- Proficiency with or the ability to quickly learn the organizations ERP system.