Description:

Role Overview

The Assistant Manager Finance and Accounts is a supervisory role central to the financial operations team, primarily responsible for the integrity and efficiency of the entire Purchase Order (PO) to Invoice Management process.

This position requires a minimum of 5+ years of experience in transactional accounting, with at least 2 years in a direct supervisory capacity, focusing on accounts payable (AP) and invoice processing within a corporate environment.

The incumbent will ensure strict adherence to internal controls, compliance with Indian tax regulations, and the timely and accurate disbursement of funds, contributing directly to organizational liquidity management.

Core Responsibilities and Process Management

- End-to-End PO/Invoice Workflow Supervision: Oversee and manage the complete life cycle of the Purchase Order (PO) to Invoice Management process, ensuring efficiency from goods receipt/service entry to final payment posting.

- Daily Operations Management: Directly supervise daily PO/Invoice processing activities for accuracy, proper coding, and timely entry into the ERP system, ensuring adherence to established service level agreements (SLAs) and company policies.

- Complex Transaction Review and Approval: Review and approve high-value or complex invoices, expense reports, and payment batches, performing critical quality control checks for proper three-way matching (PO, Goods Receipt/Service Entry Sheet, and Invoice).

- Discrepancy Resolution and Stakeholder Collaboration: Act as the primary escalation point, collaborating with respective department heads, core finance teams, and external vendor teams to efficiently resolve discrepancies related to pricing, quantity variance, or documentation deficiencies.

- ERP System & Process Optimization: Utilize Proficiency in ERP systems (e.g., SAP, Oracle) to manage AP sub-ledgers, optimize system workflows, and streamline processes for continuous efficiency gains in invoice handling.

- Compliance and Audit Support: Ensure rigorous adherence to Indian tax regulations (GST, TDS) related to vendor payments, including accurate calculation, deduction, and timely filing. Support internal and external audits by providing necessary documentation and explanations.

Team Leadership and Development

- Staff Training and Guidance: Train and guide junior staff on best practices for invoice processing, system usage, policy adherence, and compliance requirements, fostering a culture of accuracy, accountability, and continuous improvement within the AP function.

- Performance Management: Monitor the performance of the AP team, setting clear operational goals, conducting regular performance reviews, and identifying opportunities for skill development.

- Internal Controls Enforcement: Ensure all transactions are processed within the established internal control framework to prevent financial fraud and error.

Required Experience and Skills

- Experience: Minimum of 5+ years of dedicated experience in Accounts Payable, Invoice Processing, or General Accounting, with a minimum of 2 years in a supervisory or team lead role.

- System Proficiency: Mandatory Proficiency in ERP systems (e.g., SAP FI/CO, Oracle Financials, Microsoft Dynamics) for transactional processing, system configuration related to AP, and reporting.

- MS Excel: Advanced proficiency in MS Excel for data analysis, reconciliation, reporting, and handling large data sets.

- Tax and Regulatory Knowledge: Solid, working Knowledge of Indian tax regulations (GST specifically input tax credit rules and TDS including relevant sections and deduction rates) as applicable to vendor payments.

- Analytical Skills: Strong analytical and problem-solving skills for discrepancy resolution and audit support.

Preferred Skills

- Certification (or part-qualification) in accounting (e.g., CA/CMA Inter).

- Direct experience managing Vendor Master Data security and integrity.

- Familiarity with electronic invoicing (e-invoicing) solutions and P2P automation tools.

- Experience in preparing cash flow forecasts related to accounts payable.