Project Management Office Role - NGO

Profile - Project Management Officer (PMO)

Location - Saket - Delhi

Role Overview

We are seeking a dedicated and detail oriented PMO to support the efficient execution and management of projects focused on improving health outcomes for underserved communities, particularly mothers and children. The individual will play a key role in the Project Management Office (PMO), ensuring that organisation's initiatives are executed on time, within scope, and in alignment with organizational goals.

Roles and Responsibilities

- Organize and facilitate program/function review meetings in alignment with the set review calendar.

- Ensure timely documentation of discussions, decisions, and action points by concerned teams.

- Ensure the review reports are in alignment with the larger goals of the meetings set by the PMO.

- Regularly monitor project progress and proactively flag risks or delays.

- Ensure adherence to defined timelines and work with teams to implement corrective actions as needed.

- Prepare and maintain dashboards, tracking tools, and status updates for PMO review.

- Coordinate with concerned teams for setting up a central repository.

- Maintain and update program repositories, review documents, and key performance indicators (KPIs) in the central database.

- Ensure periodic program reporting mechanisms are structured to reflect both internal performance metrics and donor reporting requirements.

- Assist in preparing periodic PMO updates, impact reports, board reports, and other documentation for internal and external stakeholders.

- Support PMO with data-driven insights and recommendations based on program performance.

- Ensure adherence to project management best practices within the organization.

- Identify process gaps and recommend improvements for better efficiency in program reviews and reporting.

- Work on additional projects as they arise, based on organizational priorities and PMO requirements.

- Travel to program locations as needed for coordinating updates, supporting project implementation, and engaging with field teams.

Qualification & Skills

- Excellent cross team Coordination skills.

- Knowledge of program review mechanisms and review cycles.

- Proficiency in documentation, report writing, and action tracking.

- Strong communication and interpersonal skills.

- Detail-oriented with excellent organizational skills.

- Ability to work collaboratively with cross-functional teams.

- Problem-solving and analytical mindset.

- Master's degree in management or public health.