Progenesis - Accounts Payable Specialist

Description:

Key Responsibilities:

Invoice Processing (Centre wise):

- Review and verify invoices for accuracy, appropriate documentation, and approval prior to payment.

- Ensure proper coding of invoices to appropriate expense accounts.

- Scrutiny of invoices, rendered services, received stock verification before payment.

- Process invoices through the accounting software/system in a timely manner.

Payments Management (Centre wise):

- Prepare and process electronic transfers, checks, and other forms of payment to vendors.

- Filing of paid approvals, records and vouchers.

- Monitor payment schedules to ensure timely payments and avoid late fees.

- Communicate with vendors regarding payment inquiries and resolve discrepancies.

Reconciliation (Centre wise):

- Perform daily / monthly reconciliation of accounts payable balances.

- Reconcile vendor statements, identify discrepancies, and take corrective actions.

- Assist in daily closing /month-end and year-end closing processes.

Compliance and Reporting (Centre wise):

- Ensure compliance with tax regulations, such as TDS, GST (if applicable), and other statutory

requirements.

- Maintain accurate records of all accounts payable transactions.

- Prepare accounts payable reports for management review.

Internal Coordination (Centre wise):

- Collaborate with procurement, operations, and finance teams to streamline payment processes.

- Address internal stakeholder queries related to invoices and payments.

Process Improvement (Centre wise):

- Identify opportunities for process improvements in accounts payable workflows.

- Assist in the implementation of automation tools and software upgrades for efficiency.

Bank Activities (Centre wise):

- Online banking activities, cheque preparation, statement download, balance verifications, visiting to bank whenever needed.

Skills and Competencies:

- Strong knowledge of accounting principles and accounts payable processes.

- Proficiency in accounting software (Tally) and MS Office (Excel).

- Excellent attention to detail and organizational skills.

- Strong analytical and problem-solving skills.

- Effective communication and interpersonal skills for vendor and stakeholder interactions.

- Ability to work under pressure and meet deadlines.

Qualifications and Experience:

Educational Background:

- Bachelors degree in Accounting, Finance, or a related field (preferred).

- B.Com, BBA,

- Higher qualification preferred

Professional Experience:

- 1-5 years of experience in accounts payable or related finance roles.

- Higher experience preferred

Key Performance Indicators (KPIs):

- Accuracy of invoice processing and payment records.

- Timeliness in payment processing and reconciliation.

- Reduction in vendor disputes and payment delays.

- Compliance with financial policies and statutory regulations