Pinnacle Teleservices - Specialist - Tender Management

About the job:

- The Candidate is responsible for managing the end-to-end tendering process for government and private sector opportunities.

- This includes identifying tender opportunities, preparing technical and commercial proposals, ensuring timely submissions, coordinating with internal team or board members.

Key Responsibilities:

Tender Identification & Analysis:

- Monitor online/offline tender portals ( GeM, CPPP, E-tender portals) for relevant opportunities.

- Fetching tender from various sources/sites via keywords

- Analyze tender documents (RFPs, RFQs, EOIs) and evaluate business fit.

Tender Preparation & Submission:

- Coordinate with cross-functional teams (technical, legal, finance, Accounts) to gather required inputs.

- Preparing and presenting pre bid queries

- Prepare comprehensive technical and commercial bid documents in compliance with tender requirements.

- Ensure timely online and/or physical submission of tenders.

Documentation & Compliance:

- Maintain updated records of all tender submissions and related documentation.

- Ensure pre-qualification criteria, certifications, registrations are up to date.

- Handle post-submission documentation like clarifications, addendums, and contract signing processes.

Vendor/Client Liaison:

- Coordinate with government departments and private clients for tender follow-ups, clarifications, and negotiations.

- Build and maintain strong relationships with tender authorities and channel partners.

Reporting & Coordination:

- Provide regular reports to management on tender progress, status, and outcomes.

- Suggest process improvements and best practices to enhance bid success rate.

Requirements:

Education: Bachelor's degree in Business, Engineering, or a related field.

Experience: 2-4 years of experience in tender management, preferably in telecom, IT, or public sector business.

Skills:

- Strong knowledge of tender portals and bid submission procedures.

- Excellent written and verbal communication skills.

- Strong attention to detail and ability to meet tight deadlines.

- Proficient in MS Office (Word, Excel, PowerPoint), Adobe Acrobat, and tender platforms.

Desirable:

- Familiarity with GeM, CPP, EProcurement systems.

- Experience with technical and commercial documentation.

- Exposure to government procurement norms and contract law