Payroll Manager - US Market

Job Title: Payroll Manager - US Payroll

Location: Pune

Department: Human Resources / Payroll

Experience: 5-7 Years

Qualification: Bachelor's / Master's Degree in Commerce, Accounting, Finance, or HR (CPP certification preferred)

About the Role:

The Payroll Manager will be responsible for managing end-to-end US payroll operations, ensuring accuracy, compliance, and timely processing of payroll cycles. The role requires strong knowledge of US payroll regulations, leadership capabilities to manage a team, and analytical skills to identify and implement process improvements.

Key Responsibilities (KRAs):

- Manage and oversee end-to-end payroll processing for US employees, ensuring accuracy and compliance with federal and state laws.

- Review salary calculations, benefits, deductions, and tax withholdings.

- Ensure compliance with US tax regulations including W-2, W-4, 1099, and other statutory filings.

- Coordinate with Finance and HR teams to validate payroll inputs and resolve discrepancies.

- Maintain accurate payroll records, audit trails, and documentation for compliance.

- Lead and mentor the payroll team to ensure timely and error-free payroll delivery.

- Manage relationships with US clients, vendors, and third-party payroll providers.

- Analyze payroll data and prepare periodic reports for management.

- Implement process improvements and automation to enhance payroll efficiency.

- Ensure data privacy and compliance with employee information security standards.

- Support audits and compliance reviews related to payroll and taxation.

- Stay updated on changes in US payroll legislation and apply updates as necessary.

- Manage multiple payroll cycles effectively and ensure adherence to deadlines.

Required Skillsets:

- Strong expertise in US payroll processing and compliance with federal and state tax laws.

- In-depth understanding of payroll tax filings, benefits, and statutory deductions.

- Hands-on experience with payroll software such as ADP, Workday, Ceridian, or SAP.

- Strong analytical and problem-solving skills for resolving payroll discrepancies.

- Excellent communication and interpersonal skills for interacting with clients and internal teams.

- Leadership ability to manage, train, and motivate payroll staff.

- High attention to detail with strong numerical accuracy.

- Proficiency in MS Excel and report generation tools.

- Good knowledge of process automation and payroll optimization strategies.

- Understanding of Indian payroll and employment laws (preferred but not mandatory).

- CPP (Certified Payroll Professional) or equivalent certification is an advantage.