Role : Tendering & Bidding Manager / Senior Manager Tendering & Bidding

Industry : Highway Construction / Infrastructure Projects

Department : Business Development / Tendering

Reporting To : Director / Head Projects / Business Development

Location : Corporate Office

Position Summary :

The Tendering & Bidding Manager will be responsible for identifying, evaluating, preparing, and submitting bids for highway, road, bridge, EPC, HAM, BOT, and other infrastructure projects. The incumbent shall lead the complete tendering process, coordinate with internal departments, ensure compliance with bid requirements, and maximize the company's success rate in securing projects.

Key Responsibilities :

1. Tender Identification & Analysis :

- Monitor tender portals, government websites, and procurement platforms for upcoming opportunities.

- Identify suitable tenders from agencies such as NHAI, MoRTH, PWD, NHIDCL, DMRC, Railways, State Highway Authorities, and other infrastructure organizations.

- Analyze tender documents, eligibility criteria, technical requirements, and commercial terms.

- Conduct go/no-go assessments and prepare management approval notes.

2. Bid Preparation & Submission :

- Prepare and coordinate technical and commercial bid submissions.

- Review RFQ, RFP, EPC, HAM, BOT, O&M, and item-rate contract documents.

- Coordinate with estimation, engineering, finance, legal, contracts, and project teams for bid inputs.

- Ensure timely submission of bids through e-procurement portals and physical submissions where required.

- Prepare bid checklists and maintain compliance with tender requirements.

3. Cost Estimation & Commercial Evaluation :

- Coordinate preparation of BOQ pricing, cost estimates, and financial models.

- Analyze project risks, resource requirements, and profitability.

- Review commercial terms and conditions and suggest deviations where necessary.

- Support management during bid negotiations and clarifications.

4. Documentation & Compliance :

- Maintain updated records of company credentials, work completion certificates, financial documents, equipment details, and key personnel CVs.

- Ensure compliance with tender conditions, statutory requirements, and client-specific guidelines.

- Coordinate preparation of pre-qualification documents and JV/Consortium agreements.

5. E-Tendering Management :

- Manage registrations and updates on government and client procurement portals.

- Handle DSC (Digital Signature Certificate) requirements and e-tender submissions.

- Resolve portal-related issues and ensure smooth online bid participation.

6. Client & Stakeholder Coordination :

- Liaise with clients, consultants, government authorities, and partners regarding tender queries.

- Attend pre-bid meetings and site visits.

- Coordinate with joint venture partners, subcontractors, and vendors during bid preparation.

7. MIS & Reporting :

- Maintain tender pipeline and bid status reports.

- Prepare monthly reports on bid submissions, wins, losses, and future opportunities.

- Track bid success ratios and recommend process improvements.