Patent Secretary - LLB

We are seeking a detail-oriented and organized Patent Secretary / Paralegal to join our Intellectual Property Law Firm in Pune.

The ideal candidate will support patent attorneys and agents in preparing, filing, and managing patent applications and related documentation with Indian and international patent offices.

This role demands excellent communication skills, familiarity with IP procedures, and the ability to manage deadlines efficiently.

Key Responsibilities:

- Assist in the preparation, filing, and tracking of patent applications (Indian and international - PCT/USPTO/EP)

- Maintain and update IP docketing systems to track deadlines, responses, and office actions

- Draft and format legal documents including forms, power of attorneys, IDS, responses, assignments, and declarations

- Coordinate with inventors, clients, and foreign associates for documentation and follow-ups

- Review and ensure compliance with patent office rules and formalities

- Manage correspondences with IPO, WIPO, and other patent offices

- Support attorneys with pre-grant and post-grant processes, oppositions, and renewals

- Maintain organized files (digital and hard copy) and assist in report generation and billing

- Perform administrative tasks related to client engagement, timesheets, and case tracking

Required Skills & Experience:

- Minimum 2 years of experience as a Patent Secretary or Paralegal in an IP law firm or corporate IP department

- Familiarity with Indian and international patent filing procedures (including e-filing systems)

- Proficiency in MS Office and legal management tools (e.g., IP Docketing Software, Inprotech, Anaqua, or similar)

- Excellent written and verbal communication in English

- Strong organizational skills with attention to detail and deadline management

- Ability to work independently and handle confidential information with discretion

Preferred Qualifications:

- Bachelor's degree in Law, Science, or Engineering.

- Certification or training in IP or Paralegal Studies is an added advantage

- Familiarity with designs, trademarks, or copyright filing is a plus