KEY RESPONSIBILITIES:

Invoice Processing:

- Receive, review, and accurately process a high volume of invoices, ensuring proper coding, authorization, and adherence to company policies.

- Match invoices to purchase orders and receiving documents (3-way match) and resolve discrepancies promptly.

- Enter invoices into the accounting system (ERP/accounting software) with precision.

Payment Processing:

- Prepare and process various payment types, including electronic transfers (ACH, wires), cheques, and credit card payments, ensuring timely disbursements to vendors.

- Monitor due dates and payment terms to optimize cash flow while maintaining strong vendor relationships.

Vendor Management & Communication:

- Reconcile vendor statements, investigate and resolve any discrepancies or outstanding issues.

- Respond to vendor inquiries professionally and efficiently, providing accurate information regarding payment status and account details.

- Maintain accurate vendor records, including contact information and banking details.

Expense Management:

- Process employee expense reports, ensuring compliance with company travel and expense policies (if applicable).

Reconciliations & Reporting:

- Assist with month-end and year-end close activities related to Accounts Payable.

- Perform reconciliations of Accounts Payable sub-ledger to the General Ledger.

- Generate and analyze various AP reports as required by management.

Audit & Compliance:

- Support internal and external audit requests by providing necessary documentation and explanations related to accounts payable.

- Ensure strict compliance with company financial policies, internal controls, and relevant tax regulations (e. , TDS, GST implications on invoices).

Process Improvement:

- Identify opportunities for process improvements and efficiencies within the Accounts Payable function.

- Contribute to the implementation of new AP systems or procedures.

REQUIRED QUALIFICATIONS:

- Education: Bachelor's degree in Commerce, Accounting, Finance, or a related field.

- Experience: 3-5 years of direct, hands-on experience in Accounts Payable roles.

Technical Skills:

- Proficiency in using Enterprise Resource Planning (ERP) systems (e. , SAP, Oracle Financials, Microsoft Dynamics, Tally ERP, Zoho Books, QuickBooks) for AP functions.

- Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP, data analysis).

Knowledge:

- Solid understanding of accounting principles and double-entry bookkeeping.

- Familiarity with Indian tax regulations relevant to Accounts Payable (e. , TDS, GST).

Soft Skills:

- Exceptional attention to detail and a high level of accuracy in data entry and reconciliation.

- Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.

- Excellent verbal and written communication skills for effective interaction with vendors and internal departments.

- Proactive problem-solving abilities and a strong sense of ownership.

- Ability to work both independently and as a collaborative team member