Manager - Procurement - Retail

Job Summary: As a Procurement Manager, you will have the opportunity to work closely with the NPD (New Product Development), Logistics, Warehouse teams, as well as external suppliers. You will manage procurement processes to maintain optimal stock levels, avoiding shortages and excess, while ensuring timely delivery and cost efficiency. With a keen eye for detail and a commitment to quality, this position plays a key role in ensuring smooth inventory flow, supplier relations and operational excellence.

Key Responsibilities:

Procurement Operations :

- Create and manage purchase orders with assigned Item/SKU/Product codes, specifications, and requirements.

- Procure components and materials in a timely manner to meet production schedules, ensuring adherence to target price, quality, quantity, and delivery dates.

- Maintain communication with suppliers to obtain competitive prices, benchmark costs, and manage the development of new suppliers to diversify sourcing options.

- Identify and negotiate contracts, pricing, payment terms, and cost-saving opportunities to optimize procurement efficiency.

- Checking/updating product & component artworks / technical files as per requirements.

- Understanding Legal compliances for packaging for all regions and adhering to them Inventory Management & Analysis:

- Oversee incoming shipments and ensure accurate receipt of ordered units by reconciling purchase orders with received quantities.

- Monitor inventory levels across all locations using stock-tracking software and conduct regular physical checks to maintain accuracy.

- Analyze inventory data to ensure supply meets immediate demand, forecast future requirements, and account for material lead times.

Coordination with Cross-Functional Teams:

- Coordinate follow-ups with manufacturers and suppliers to meet production timelines and ensure adherence to deadlines.

- Partner with the Operations Manager to plan and execute timely reordering based on demand forecasts and inventory levels.

- Work with NPD to take over re-ordering, while ensuring the specifications, SOPs are being adhered to

- Collaborate with the Logistics team to ensure proper handling, storage, and delivery reconciliation

- Liaise with the Finance team to prevent bottlenecks related to payment processing, ensuring smooth and timely payments to suppliers.

Reporting & Process Optimization:

- Prepare PO tracker, analyze procurement metrics, inventory health, and cost-saving initiatives.

- Develop and implement new processes and best practices to enable the brand to scale operations seamlessly and meet growth targets.

- Identify operational bottlenecks and propose actionable solutions to improve efficiency and reduce costs.

Qualifications:

- Education: A bachelor's degree in Bachelor's degree in Procurement, Planning, Supply Chain Management, Business Administration, Operations, or a related field. Master's degree is a plus.

- Experience: 5+ years of work experience in material/component procurement or planning in a manufacturing environment or a similar role within a D2C, retail, or FMCG environment. Ability to communicate clearly, concisely, and accurately across teams and stakeholders. Strong writing, editing, and proofing skills are required

- Passion for skincare, beauty, and wellness

Skills:

- Time Management: Strong time management and organizational skills, with the ability to prioritize workload and meet tight deadlines effectively.

Technical Skills:

- Intermediate to advanced proficiency in MS Office (Excel, Word, and PowerPoint).

- Experience with ERP systems is required.

- Detail-Oriented: Strong attention to detail, with excellent organizational and problem-solving abilities.

Knowledge Base:

- Proficient in demand forecasting techniques and inventory optimization principles.

- Familiarity with procurement best practices and inventory management systems.

- Communication: Exceptional verbal and written communication skills, with the ability to represent the brand.

- Ability to communicate clearly, concisely, and accurately across teams and stakeholders.

- Ability to work both independently and collaboratively

Why Join Us?

- Work in a creative and collaborative environment with a passionate team.

- Competitive salary and performance based incentive

- Access to the latest skincare products and industry insights.