Manager - Human Resources & Compliance - Manufacturing/Retail

Description:

Experience: 5 - 8 Years

Job Location: Bangalore

Work Format: On-Site

About the Company:

We are a professionally managed fastest growing Facilities Management company with operations across India and a turnover of 140 crores we are managing over 10,000 employees across multiple client sites. We take pride in delivering reliable, technology-driven, and customer-centric facility solutions to our clients. With our continued growth, we are strengthening our HR & Compliance engine to ensure 100% statutory adherence, streamlined people operations, automation, and workforce stability.

Role Overview:

The HR & Compliance Manager will lead the complete HR operations and labour compliance function across multiple states, ensuring error-free statutory compliance, accurate documentation, and smooth HR processes for a large distributed workforce.

This role is central to the companys risk management, audit readiness, legal safety, workforce discipline, and employee lifecycle management. It requires someone who is hands-on, detail-oriented, and strong in labour laws. This role serves as the vital link between the management team and company owners, for all HR related matters.

In a company handling 10,000+ employees, compliance is not an HR task it is business continuity and risk protection.

This role:

- Protects the company from penalties, litigation, and client escalations

- Ensures smooth audits and strong client confidence

- Enables accurate payroll, billing, and workforce stability

- Strengthens reputation and supports growth

Key Responsibilities:

1. Statutory & Labour Compliance (Primary Focus):

- Manage Labour License applications, renewals, contractor compliances, and client-specific documentation.

- Maintain timely filings: ECR, ESIC returns, challans, professional tax, LWF contributions, etc.

- Drive compliance audits (internal, client, and third-party) and ensure zero non-compliance remarks.

- Create compliance trackers, dashboards, audit reports, and risk mitigation plans.

- Maintain accurate employee records, muster rolls, wage registers, statutory registers, and digital compliance files.

2. HR Operations Management:

- Oversee end-to-end employee lifecycle: hiring, onboarding, attendance, payroll coordination, transfers, exits, F&F.

- Ensure accurate data exchange between Operations, HR, and Payroll teams.

- Drive adherence to minimum wage notifications across states; update wage rates in the system.

- Manage grievance resolution, disciplinary actions, and employee relations across sites.

- Handle escalations related to documentation, salary, leaves, ESI/PF issues, or compliance queries.

3. Workforce Administration Across India:

- Support HR operations across multi-state, multi-client locations.

- Coordinate with regional HR teams to ensure documentation quality & consistency.

- Ensure timely submission of statutory documents requested by clients.

- Conduct periodic site visits to verify compliance and employee documentation.

4. HR Automation & Process Improvement:

- Implement and optimize HRMS / payroll / compliance automation tools.

- Digitize compliance documents, records, and employee files for easy retrieval.

- Create dashboards:

- Compliance status

- Attrition

- Deployment gaps

- Statutory payment tracking

- Workforce movement

- Drive process standardization across India.

5. Coordination with Owners & Leadership:

- Provide monthly compliance MIS to the management and owners.

- Escalate non-compliance risks early and recommend corrective actions.

- Work closely with the finance, operations, and legal teams for seamless coordination

Candidate Profile: Qualification: MBA/PGDM in HR, MSW, or strong practical HR operational background.

Experience:

- Minimum 5 - 8 years in HR operations & compliance

- Strong experience in manpower-intensive industries: facilities management, security services, logistics, housekeeping, retail, staffing, or manufacturing.

- Deep understanding of labour laws across multiple states in India.

- Must have experience handling large distributed workforces (5,000+employees).

- Strong documentation discipline, audit readiness, and relationship management with government bodies.

- Ability to work under pressure, handle escalations, and ensure process discipline.

Why Join Us?:

- A unique opportunity to build the Human Resource and Compliance function in a ~140 crore organisation and influence business outcomes.

- Work closely with founders and involve in strategic decision-making.

- A growth-oriented, entrepreneurial culture where your work will directly impact the companys next phase of growth.

- A professional and collaborative work culture with scope for immense growth.