Key Responsibilities:

1. Portfolio Monitoring and Investment Tracking

- Maintain an updated record of all financial investments across Family Office entities and capital buckets.

- Track acquisition values, current values, inflows, outflows, maturities, redemptions, realized gains, unrealized gains, and allocation changes.

- Monitor asset allocation against approved bucket structures.

- Flag concentration, allocation drift, maturity clustering, and reporting exceptions.

- Maintain clean records for mutual funds, ETFs, debt instruments, structured products, and other approved investments.

2. Monthly MIS and Management Reporting

- Prepare monthly reporting packs for review by senior leadership.

- Present bucket-wise portfolio summaries, movement analysis, liquidity position, maturity schedules, and key changes during the month.

- Highlight tax-sensitive transactions, unresolved issues, and matters requiring management attention.

- Ensure reports are concise, decision-oriented, and accurate.

3. Quarterly Review Packs

- Prepare detailed quarterly review packs covering portfolio performance, allocation vs target, liquidity status, tax implications, concentration analysis, debt maturity profile, benchmark comparisons where relevant, and implementation status of prior action items.

- Support quarterly review discussions with clear issue-flagging and action recommendations.

4. Tax Monitoring and Coordination

- Track capital gains, tax implications of redemptions, sales, and reallocations.

- Maintain records of realized and unrealized gains and losses.

- Support tax-efficient planning by surfacing tax implications ahead of transactions.

- Coordinate with external tax advisors and internal finance teams as needed.

- Ensure tax considerations are reflected in periodic reporting and decision-making.

5. Family Office Accounting Oversight and Balance Sheet Support

- Support the preparation and finalization of the Family Office balance sheet.

- Reconcile investment records with books and financial statements.

- Coordinate with accountants, auditors, and finance support teams for schedules, reporting, and year-end closure.

- Track inter-entity movements, capital infusions, distributions, loans, and related financial entries.

- Help create a clean, reliable, and decision-useful view of Family Office assets and liabilities.

6. Review, Follow-Through, and Control

- Track implementation of approved investment and finance actions.

- Maintain action trackers, decision logs, and review records.

- Ensure approved rebalancing or reporting actions are executed and recorded correctly.

- Surface unresolved matters and drive closure with discipline.

7. Coordination with External Stakeholders

- Coordinate with AMCs, banks, brokers, custodians, auditors, tax advisors, legal advisors, and internal finance teams as needed.

- Gather, reconcile, and validate data from multiple sources.

- Ensure consistency between source documents, investment records, and management reports.

8. Process Building and Institutionalization

- Build templates, trackers, and reporting systems for monthly and quarterly reviews.

- Standardize investment reporting formats and financial control processes.

- Improve the institutional discipline of the Family Office by reducing person-dependence.

Candidate Profile

Qualification

- Chartered Accountant (CA)

Experience

- 4 to 10 years of relevant experience, with flexibility for the right candidate

- Experience in one or more of the following environments is preferred:

o Family Office

o Treasury / Corporate Investments

o Wealth / PMS / Mutual Fund reporting

o Investment accounting

o Financial control roles with exposure to investment portfolios

o Fund accounting or capital reporting

Technical Skills

- Strong accounting and financial statement knowledge

- Working understanding of portfolio investments, mutual funds, debt products, ETFs, and capital gains

- Good understanding of taxation related to investment transactions

- Strong Excel / spreadsheet and MIS preparation skills

- Ability to reconcile complex data accurately

- Comfort with preparing monthly and quarterly review packs

Behavioral Traits

- High integrity and confidentiality

- Strong follow-through

- Methodical and detail-oriented

- Analytical, practical, and calm

- Low ego, high reliability

- Comfortable working in a promoter-led, high-trust environment

What This Role Is Not

This role is not:

- a relationship manager role

- a sales role

- a pure bookkeeping role

- a speculative portfolio manager role

- a CIO role

This is a finance, investments control, tax-monitoring, reporting, and balance sheet discipline role.