- 10-15 years experience in Workplace Management (Admin, Facilities and Property Management, Real Estate and Projects)

- Experience in end-to-end management of large-scale events (Symposiums, Conferences, festivals, Townhalls, Offsites) with multinational stakeholders

- At least 5 years experience of leading a diverse crew of ground staff (security team, housekeeping team, pantry staff, maintenance staff)

- At least 5 years experience in end-to-end vendor management

- Exposure to Travel desk management

Responsibilities:

Facility Management:

- Coordination with building management team and ensure seamless facility operation.

- Managing activities like parking management, waste management, building security etc.

- Hazard / Disaster management including training and leading Emergency response team.

Office Management:

- Oversees critical activities like Procurement, Inventory management, Housekeeping, Pest Control, and Horticulture.

- Office Security management including deciding on optimal staffing, managing rosters, conducting periodic trainings and briefing for security personnel.

- Managing employee / visitor experience including visitor management, Front Desk, employee transportation, cafeteria, recreation, health & safety, and concierge.

- Ensure 100% uptime of critical equipments managed by Admin team.

- Repair and maintenance work as and when needed.

Event Management:

- End-to-end management of all events (global visits, festival celebrations, townhalls, offsites, etc.).

- This could include managing travel and lodging, on ground transport, booking venues, catering, gifting, arranging any team building activities, etc.

Travel Desk:

- Travel desk set up and management for outbound travel.

- Cater employee requests for domestic / international travel as per travel policy.

- Coordinate between employees and vendors for visa/passport issuance, flight tickets, hotel booking and local transportation.

Car Lease:

- Manage the complete process of company car lease for employees.

- Coordination between employees and leasing vendor. Ensure all assistance are provided to the employees while leasing a car.

- Managing foreclosures of lease as per policy.

Team management:

- Lead diverse crew of 8-10 ground staff (security, housekeeping, pantry staff, maintenance staff)

- Determine appropriate staffing level and managing rosters

- Responsible for teams training and development needs

Vendor Management:

- Vendor selection based on the requirement.

- Owning end-to-end vendor processes like agreement reviews, negotiations / renewals, invoicing, payments, quality check, periodic performance evaluation, etc.

- Ensuring vendor compliance especially from CLRA perspective

Process and Governance:

- Preparation of Admin budget (Capex and Opex)

- Tracking, forecasting and reporting of expenses

- Ensures SOPs, RCMs and evidence are in place to ensure compliance

- Compliance with all applicable laws including guidelines on employee health and safety

Stakeholder management:

- Regular interaction with India leadership team and support teams

- Regular coordination with vendors and building management team

- SPOC for all Amin related employee requests / grievances

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Posted By

Jaswinder Kohli

Owner at Career Advantage Human Resources Services

Last Active: 25 November 2025

Job Views:
199

Applications: 105

Recruiter Actions: 0

Posted in

SCM & Operations