Description:

Role Objective

To manage and optimize corporate administration, facilities management, transportation, vendor coordination, and workplace services ensuring a safe, efficient, compliant, and professional work environment for employees and visitors.

Key Responsibilities:

1. Administration & Office Management

- Oversee day-to-day corporate office administration operations

- Manage office infrastructure, seating, pantry, housekeeping, stationery, and consumables

- Ensure smooth functioning of front office, security, and visitor management

- Draft and implement admin policies, SOPs, and internal guidelines

2. Facilities Management

- End-to-end management of facility operations including HVAC, electrical, plumbing, DG sets, elevators, fire systems, and utilities

- Coordinate preventive and breakdown maintenance through vendors

- Ensure workplace safety, hygiene, and statutory compliance

- Liaise with landlords, facility service providers, and auditors

3. Transportation & Logistics

- Manage employee transportation, car lease, staff vehicles, and logistics support

- Optimize routes, costs, vendor performance, and compliance

- Oversee travel desk coordination for office-related travel (if applicable)

4. Vendor & Contract Management

- Empanel, negotiate, and manage vendors for housekeeping, security, cafeteria, transport, maintenance, and other services

- Monitor SLAs, performance metrics, billing accuracy, and renewals

- Cost optimization through vendor rationalization and benchmarking

5. Compliance, Safety & Risk Management

- Ensure compliance with statutory, fire, safety, and local authority requirements

- Coordinate safety audits, fire drills, and emergency preparedness

- Support ERM initiatives related to admin & facilities risks

6. Budgeting & Cost Control

- Prepare and manage admin & facilities budgets

- Track expenses, identify savings, and ensure cost efficiency

- Approve bills, manage PO/WO processes, and support finance audits

7. Employee Experience & Workplace Excellence

- Enhance employee experience through efficient workplace services

- Act as single-point contact for admin & facilities-related issues

- Support corporate events, townhalls, board meetings, and leadership visits

Key Deliverables:

- Smooth, disruption-free corporate office operations

- Cost-efficient facilities and admin spend

- High vendor performance and SLA adherence

- Statutory compliance with zero audit observations

- Improved employee satisfaction related to workplace services

Key Skills & Competencies:

- Strong knowledge of corporate administration & facilities management

- Vendor negotiation & contract management

- Budgeting, cost control, and financial discipline

- Knowledge of safety, fire, and statutory compliances

- Excellent coordination, problem-solving, and communication skills

- Proficiency in MS Excel, reporting, and ERP/FM tools