Manager - Account Payable - Real Estate/Construction - CA/CPA/ACCA

Description:

Job Summary:

The Accounts Payable Specialist is responsible for end-to-end payment processing, vendor management, and financial reconciliation, with a focus on real estate project payments, Overheads, and intercompany transactions. The role ensures accuracy, compliance, and timely disbursements while supporting month-end close and audit processes.

Key Responsibilities:

Payment Processing & Vendor Management:

- Process project-related payments, maintain a project payment tracker, and manage overhead payments

- Review and verify invoices, expense reports, and payment requests for accuracy and approvals

- Monitor, analyze, and take action on critical SAP reports (e.g., GR/IR clearing, Open Advances, Aged payables)

- Match invoices to Contractual T&C/POs/delivery notes and book transactions to relevant GL accounts, cost centers, or WBS elements

- Reconcile vendor statements, resolve discrepancies in coordination with projects and procurement, and respond to vendor inquiries promptly

- Schedule payments via cheque, wire transfer, or corporate credit cards, ensuring adherence to policies and payment terms

- Managing the petty cash cycle, including fund custody, disbursements, replenishments, and monthly reconciliations

- Maintain a comprehensive digital and physical filing system for all AP documentation, including invoices, payment vouchers, approval authorizations, and payment receipts as per the policy.

Financial Controls & Reporting:

- Prepare monthly AP reports (aging analysis, project costing, payment analysis, accruals) and support month/year-end closing

- Record monthly provisions and prepayments across group companies

- Periodically review open advances and ensure timely settlements

- Assist in internal/external audits by providing documentation and resolving queries

- Proactively identify process gaps or system errors and recommend corrective actions to improve efficiency

Compliance & Ad-Hoc Duties:

- Support process improvements and automation initiatives (e.g., SAP enhancements)

- Handle ad-hoc tasks as assigned by management

Requirements:

Experience:

- Minimum 7 years in Accounts Payable, preferably in Real Estate/Construction

Technical Skills:

1. Advanced Excel (XLOOKUP, PivotTables) and proficiency in SAP (FI-MM modules), Exposure to AI tools

2. Familiarity with project accounting (WBS, cost centers)

Soft Skills:

i. Strong communication for vendor/team collaboration

ii. High attention to detail, ability to meet deadlines under pressure

iii. Discretion in handling confidential financial data

- Strong presentation skills with the ability to create clear, insightful reports for management