MaimsD Technology - Specialist - Human Resource Payroll

Job Description: Senior HR Payroll Specialist

Location: Bangalore, Karnataka, India

Experience: 5+ Years

Position: Full-time

Experience in the Energy domain is an added advantage.

Position Summary

We are seeking a meticulous, experienced, and proactive Senior HR Payroll Specialist to join our Human Resources team in Bangalore. The ideal candidate will be responsible for managing our end-to-end payroll operations, ensuring accuracy, timeliness, and compliance with all statutory regulations.

This role is critical to our employee experience and requires a high degree of integrity and attention to detail. You will be the primary point of contact for all payroll-related matters and will work closely with the HR and Finance departments to ensure seamless processing and reporting.

Key Responsibilities

1. End-to-End Payroll Processing:

- Manage the complete monthly payroll cycle for all employees, ensuring timely and accurate salary disbursement.

- Collect, validate, and process all payroll inputs, including new hires, exits, attendance data, leave records, variable pay, incentives, and salary revisions.

- Perform pre-processing and post-processing checks and audits to ensure 100% accuracy.

- Handle the full and final (F&F) settlement process for exiting employees, including calculation of notice period, leave encashment, and gratuity.

2. Statutory Compliance & Taxation:

- Ensure accurate calculation, deduction, and timely remittance of all statutory dues, including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), and Labour Welfare Fund (LWF).

- Prepare and file all periodic statutory returns (monthly, quarterly, annually) as per government regulations.

- Manage employee income tax (TDS) calculations, deductions, and timely deposit.

- Oversee the entire investment proof verification process, update employee records, and issue Form 16 to all employees accurately and on time.

- Stay consistently updated with any amendments to labor laws and tax regulations to ensure full compliance.

3. Reporting & Reconciliation:

- Prepare monthly payroll reconciliation reports and share them with the Finance team.

- Generate Management Information System (MIS) reports related to payroll, such as variance analysis, headcount reports, and department-wise cost summaries.

- Assist the Finance team with payroll-related journal entries and provide support during internal and statutory audits.

4. Employee Query Management:

- Act as the first point of contact for all employee queries regarding salaries, tax deductions, payslips, and reimbursement claims.

- Provide clear and timely resolutions to employee concerns with a high level of professionalism and confidentiality.

5. Process Improvement:

- Continuously review payroll processes to identify opportunities for automation and efficiency improvements.

- Maintain comprehensive and up-to-date documentation for all payroll processes and workflows.

Required Skills and Qualifications

- Education: Bachelor's degree in Commerce (B.Com), Finance, Business Administration, or a related field.

- Experience: A minimum of 5 years of dedicated experience in handling the complete Indian payroll lifecycle.

- Statutory Knowledge: In-depth, current knowledge of Indian payroll and labor laws, including the PF Act, ESI Act, Gratuity Act, Shops and Establishment Act, and Income Tax regulations (TDS).

- Software Proficiency: Hands-on experience with modern payroll software (e.g., GreytHR, Zoho Payroll, Keka, ADP, Ramco, etc.).

- MS Excel Skills: Strong proficiency in Microsoft Excel is essential, including advanced functions like VLOOKUP, HLOOKUP, Pivot Tables, and logical formulas for reporting and reconciliation.

The Ideal Candidate Profile:

- Meticulous Attention to Detail: An unwavering commitment to accuracy and precision is paramount.

- High Integrity: Demonstrates the highest level of ethics and is capable of handling sensitive and confidential information discreetly.

- Organized & Proactive: Excellent organizational and time-management skills with the ability to manage deadlines effectively.

- Strong Communicator: Clear and effective communication skills to interact with employees and management.

- Problem-Solver: A proactive mindset with the ability to analyze issues and implement effective solutions.