Mahindra Lifespaces - Manager - Administration & Corporate Services

Role / Job Description

Manager - Administration & Corporate Services

Reports To : Head of Admin

Job Purpose

To effectively supervise, manage & improve the efficiency of admin operations and allied processes, ensuring, highlighting all support service deliverables and mitigating contingencies well within timelines and optimization of available resources.

Principal Accountabilities

- Oversee and manage daily admin operations across multiple sites

- Plan, coordinate and manage admin procedures and processes

- Develop and implement policies, procedures, and processes to improve efficiency

- Auditing admin processes to enhance seamless business operations

- Initiate and undertake audits to improve security operations and share MIS with management

- Provide coaching and guidance to team members and ensure maximum efficiency

- Ensuring thorough compliances meeting budgetary limits

- Identifying & onboarding service vendors under most cost-effective contracts

- Negotiating Annual contracts/Agreements during renewals with all service vendors

- Develop and maintain strong relationships with vendors

- Expertise in investigating and creating root cause analysis

- Ensure necessary training is provided to all the staff by vendors and 100% statutory compliance
adhered by vendors.

- Working closely with all the Leaders, team leads and stakeholders in organizing various corporate
events including project launches at site

- Supporting business/functions in organizing the corporate events

- Preparation of monthly administration reports

Competencies

- Strong analytical, problem solving & organizational abilities

- High focus on executional skills

- Eye for details and go getter attitude

- Proficiency in vendor management & negotiation skills

- Building long-lasting and trust-worthy relationship with internal & external stakeholders

- Strategic thinking

- Customer Focus

- Result orientation and execution excellence

Qualification and Experience

- Graduate/Post-Graduate in any stream

- 8+ years of overall experience in the admin function in the corporate setup