Job Description:

Looking for Head Administration and Facilities management for a leading group corporate.

Director / Head Administration & Facilities:

Location: Gurugram / NCR

Experience: 15-20 years of progressive experience in Administration, Facilities, Workplace Management, or Corporate Services.

Qualification: MBA/PGDM in HR, Business Administration, or equivalent

Role Overview:

We are seeking an accomplished Administration & Facilities leader to oversee enterprise-wide administration, workplace services, and corporate facility operations. The ideal candidate will possess extensive experience in general administration, GA and facilities management. Will also be responsible for infrastructure management.

Key Responsibilities:

Administration & Corporate Services:

- Lead end-to-end administration and corporate services across multiple office locations.

- Develop and implement administration policies, SOPs, governance frameworks, and operational best practices.

- Drive workplace transformation initiatives to enhance employee productivity and operational efficiency.

- Manage office infrastructure, space planning, seating strategies, and workplace optimization.

Facilities & Infrastructure Management:

- Oversee facility operations including housekeeping, security, transport, cafeteria, reception, mailroom, and office maintenance.

- Ensure preventive maintenance and efficient functioning of all office infrastructure and utilities.

- Lead expansion, office setup, relocation, renovation, and workplace modernization projects.

Vendor & Contract Management:

- Manage vendor selection, negotiations, contract administration, SLA monitoring, and performance reviews.

- Drive cost optimization initiatives while maintaining high service standards.

- Establish strategic partnerships with service providers to improve operational effectiveness.

Compliance, Safety & Risk Management:

- Ensure statutory compliance related to administration, facilities, fire safety, health & safety, and security.

- Develop business continuity and emergency response plans.

- Monitor risk mitigation strategies and ensure adherence to organizational policies.

Financial & Budget Management:

- Prepare and manage annual administration budgets.

- Monitor operational expenses, identify cost-saving opportunities, and ensure financial discipline.

- Review procurement activities and optimize administrative expenditure.

People Leadership:

- Lead and mentor administration, facilities, and support services teams.

- Foster a culture of accountability, customer service excellence, and continuous improvement.

- Collaborate with HR and business leaders to strengthen employee engagement and workplace experience.

Stakeholder Management:

- Partner with senior leadership to align administration strategy with business objectives.

- Coordinate with internal departments and external agencies for seamless service delivery.

- Support CSR, sustainability, and corporate initiatives through effective administrative governance.

Key Skills:

- Corporate Administration

- Facilities & Workplace Management

- Office Operations

- Vendor & Contract Management

- Budgeting & Cost Optimization

- Corporate Services

- Infrastructure Management

- Compliance & Governance

- Risk & Business Continuity Management

- Employee Experience

- CSR & Sustainability

- Process Improvement & SOP Development

- Cross-functional Stakeholder Management

- Team Leadership & People Development

- Proven experience leading administration functions in large corporate organizations or multinational companies.