Lead - Procurement

Position Title : Lead - Procurement

Reports to : Senior Lead - Workplace

Experience : 12-15 yrs

Location : Hyderabad / Mumbai

Team Size : Individual Contributor

Education : BSc/BA in Business administration, Facility Management

Behavioural

Competencies :

- Strong communication and interpersonal skills with aptitude in building relationships with professionals of all organizational levels

- Excellent organizational skills

- Ability in problem-solving and negotiation

- Collaborative in approach with high sense of sociability

- Ability to organize their schedule well as they have multiple tasks to be done

ROLES AND RESPONSIBILITIES

Knowledge & Skills Required :

- Proven experience as key account manager

- Experience in sales and providing solutions based on customer needs

- Basic knowledge and understanding of Customer relationship management software, Microsoft office, and hands-on experience dealing with Excel

Key

Responsibilities :

Strategic Procurement Management:

Procurement Strategy Development:

- Develop and implement procurement strategies aligned with organizational goals and objectives.

- Establish procurement policies and procedures to guide the acquisition of goods and services.

Supplier Management:

- Identify and evaluate potential suppliers, negotiate contracts, and establish relationships with key vendors.

- Monitor supplier performance and ensure that they meet contractual obligations and quality standards.

Cost Management:

- Develop and manage procurement budgets, ensuring cost-effective procurement practices.

- Identify opportunities for cost savings and implement strategies to achieve procurement efficiencies.

Procurement Operations:

Purchase Order Management:

- Oversee the creation, approval, and tracking of purchase orders.

- Ensure that purchase orders are processed accurately and in a timely manner.

Contract Management:

- Negotiate and manage contracts with suppliers, ensuring favorable terms and compliance with contractual obligations.

- Review and renew contracts as needed, and address any issues or disputes.

Vendor Selection and Evaluation:

- Conduct vendor assessments and select suppliers based on criteria such as cost, quality, and reliability.

- Implement a vendor evaluation process to ensure ongoing supplier performance.

Inventory Management:

- Collaborate with inventory management teams to ensure that procurement aligns with inventory needs and minimizes stockouts or excess inventory.

- Monitor inventory levels and adjust procurement plans accordingly.

Compliance and Risk Management:

Regulatory Compliance:

- Ensure that procurement activities comply with relevant laws, regulations, and organizational policies.

- Stay updated on changes in procurement regulations and adjust practices as needed.

Risk Assessment:

- Identify and assess procurement-related risks, including supplier risks and market fluctuations.

- Develop and implement strategies to mitigate identified risks and manage procurement challenges.

Procurement Process Improvement:

Process Optimization:

- Analyze procurement processes and identify areas for improvement to enhance efficiency and effectiveness.

- Implement best practices and technology solutions to streamline procurement operations.

Performance Metrics:

- Develop and monitor key performance indicators (KPIs) to measure the effectiveness of procurement activities.

- Use performance data to drive continuous improvement and achieve procurement goals.

Stakeholder Collaboration:

Internal Coordination:

- Collaborate with internal departments to understand their procurement needs and ensure alignment with organizational objectives.

- Provide guidance and support to departments on procurement processes and requirements.

Supplier Relations:

- Maintain strong relationships with suppliers and address any issues or concerns that arise.

- Facilitate effective communication between suppliers and internal stakeholders.

Leadership and Team Management:

Team Leadership:

- Lead and manage the finance team, including hiring, training, and performance management.

- Foster a collaborative and high-performance work environment within the finance department.

Training and Development:

- Provide training and development opportunities for finance staff to enhance their skills and knowledge.

- Stay informed about industry trends and best practices to ensure the team is up-to-date.

Technology and Tools:

Financial Systems:

- Oversee the implementation and use of financial management systems and tools.

- Ensure that financial technology supports efficient processes and accurate reporting.

Process Improvement:

- Identify opportunities for process improvements and automation in financial operations.

- Implement best practices and technologies to enhance financial management and reporting.

Cost Management:

- Develop and implement cost control measures to optimize operational efficiency and profitability.

- Monitor and analyze cost trends and implement cost-saving initiatives.