Who We Are:

- At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere.

- We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals.

- Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

Main Purpose of Job:

- As Manager - Payables, you will play a major part in driving towards the goals and ensuring the deliverables across department and responsible for the various entities in scope and driving towards Global implementation of effective processes & procedures.

- Should be keen to drive the automations.

- Drive leadership from within the team for change recommendations and implementation of procedures to improve the efficiency of the accounts payable function / P2P process.

- Ensure stakeholder management, adherence to global processes, produce reports as per management requirement and any other ad-hoc tasks requested from time to time.

- Ensuring robust internal controls are not just put in place wherever required but also perform sample audits to ensure compliance.

- Need to have excellent communication skills and interact professionally, collaboratively towards achievement of goals and need to be a great team player.

Key Accountabilities & Deliverables:

- Taking initiative to understand the current business practices within Locations & Managed Services and drive towards effective implementation of the best practices related to AP.

- Understanding the global process and ensuring compliance globally.

- Continuous review on the transformation progress across entities in the financial system to ensure no gaps in terms of financial discipline and the integration with the P2P system.

- If gaps identified in process, escalate to the concerned stakeholders and aim at query resolution and a permanent fix.

- Do rigorous testing and work towards resolution related to the automation projects and developing global dashboards.

- Preparation of SOP as required due to change in process on account of new system implementation.

- Ensuring SOP's are properly followed with no deviations.

- Vendor / Supplier statements are being reconciled on a timely basis (Monthly, Qly, Half yearly / Annually) and ensure balance confirmations are received.

- Ensure due diligence is followed during update in bank portals and all global policies are followed.

- Assist in transitions and ensure appropriate controls are put in place.

- Adherence to the internal controls.

- Performing Quality Audit for posted documents.

- Maintain documentation related to AP as per the statutory reporting requirements of the Internal Financial Controls under the Companies Act 2013.

- Review master database in system periodically for all locations.

- Check for duplicate vendor codes and ensure that all primary fields have the latest data in the master.

- Good knowledge on corporate expenses / cost of sales and basic local taxes.

- Develop and produce reports internally to ensure the KPI's are met and the productivity of the team is being monitored.

- Logging incidents and doing the RCA and CAPA.

- Biweekly review on the vendors ageing report for the entities as applicable along with comments for any ageing greater than 60 days.

- Ensure clearances of all debit balances.

- Ownership of the payable nominals and drive to keep the books clean.

- All the monthly / weekly reports to be delivered within the stipulated timelines.

- Maintain various trackers on daily basis and review for open items.

- Maintain active engagement & rapport with different stakeholders for continuous process development and act as a business support function.

- Managing team's work flow and ensure timely deliverables.

- Having regular team meetings and monitoring the progress and strive for betterment of their efficiency & effectiveness.

- Provide internal trainings as required.

- Should be a great team player and ensure to drive the team towards goals set and comply with all the global policies.

- Good knowledge in MS Office.

- Should be good specifically in excel and powerpoint to provide management presentations.

- Knowledge of other reporting software like Tableau are an added advantage.

- Excellent communication skills and ability to meet the requirements of the Senior Leadership Team.