Job title: Head - Capex Procurement

Function: Procurement

The Role Reports to: Head Procurement

Key responsibilities:

Manage capital expenditure procurement operations though effective pre-order, order and post order management for requirements from business and project teams across the organization by identifying the right vendors considering both commercial and technical standpoint within established internal and external SOPs, regulations and guidelines to achieve brewery, departmental and/or larger organizational objectives.

Qualification: Minimum Qualification: BE/B.Tech

Experience: Capex & MRO procurement experience of around 12+ years in Alcobev, FMCG or related industry.

Pre-order & Order Management:

- Receive and understand requirements received in terms scope of work, specifications, Bill Of Quantity (BOQ), safety requirements etc.

- Float RFQs to potential vendors inviting proposals; Share all relevant information with vendors.

- For high-value projects review techno-commercial proposal submitted by various vendors in collaboration with relevant project team (for the capex project).

- For low-value projects, conduct negotiation with vendors after technical evaluation and commercial comparison conducted by Brewery team.

- Facilitate coordination between project team and the potential vendors to organize site visits and technical discussions/clarifications.

- Collate updated proposals after visits/discussion; Obtain recommendation from project team based on technical evaluation; Conduct commercials comparison.

- Lead commercial negotiations for projects with value <50 Lakhs INR; Provide all relevant information to Auction team for projects with value of >50 Lakhs INR.

- Facilitate Purchase Committee meeting to review proposals/ cases and finalize preferred vendors from a technical vs. commercial standpoint.

- Obtain final decision and sign-off from key stakeholders in the project, finance and procurement team.

- Generate the PO based on the PR raised by the plant team; After receiving supervisor approval on the PO, share with the relevant vendor and internal stakeholders.

- Coordinate closure on contract terms, based on pre-approved templates; Partner with the Legal team to resolve any issues, as required.

- Coordinate with P&L team for import of material and customs clearances.

Post-order Management:

- Coordinate with vendors for bank guarantee and proforma invoices; Address any issues, as required.

- Follow-up with Finance stakeholders to drive timely payment to vendors; Resolve issues, as required.

- Coordinate with Project team to generate project closure report required for final vendor payment; Ensure timely payment to vendors in coordination with the Finance team.

- Address issues faced by project team and vendors during order-fulfillment.

- Monitor performance of vendors on defined SLAs and determine course-corrections, as required.

Vendor Identification and Empanelment:

- Keep abreast of key vendors and emerging players in the market.

- Share pre-qualification checklist with potential new vendors and receive their responses.

- Review vendor responses to pre-qualification checklist in coordination with the project team.

- Review overall commercial aspects shared by the potential vendor(s).

- Coordinate with Project team to conduct vendor site visits and discussions, as required (by project team or external vendor).

- Review report submitted based on site visit; If no red flags found, share with potential vendor(s) the RFQ for a particular project.

- Update the master list to include any new vendors to be added to the empaneled mix; Resolve any issues faced during empanelment and onboarding.

Relationship Management:

- Build relationships with key internal and external stakeholders, provide and seek relevant business and market information which can positively impact capex procurement activities.

- Establish and maintain effective working relationships with vendor to resolve issues and promote and protect compony interests.