Head - Administration - Manufacturing/Indian Armed Forces

Job Description:

Key Responsibilities:

Strategic Administration Leadership:

- Define and implement company-wide administrative policies, SOPs, and governance frameworks

- Align administrative operations with business growth, compliance, and cost optimization goals

- Act as a strategic partner to HR, Finance, Legal, and Operations teams

Facilities & Infrastructure Management:

- Oversee administration of corporate offices, manufacturing plants, warehouses, and guest houses

- Ensure smooth functioning of facilities including security, housekeeping, utilities, transport, and cafeteria services

- Lead infrastructure planning, office expansions, relocations, and space optimization initiatives

Vendor & Contract Management:

- Manage end-to-end vendor lifecycle including empanelment, negotiations, contracts, SLAs, and performance reviews

- Drive cost efficiencies through strategic sourcing, renegotiation, and consolidation

- Ensure compliance with statutory, safety, and contractual obligations

Compliance, Safety & Risk Management:

- Ensure adherence to statutory regulations related to administration, safety, fire, and environmental norms

- Coordinate audits, inspections, and regulatory interactions

- Lead crisis management, business continuity planning, and emergency response protocols

Travel, Transport & Asset Management:

- Oversee employee travel policies, logistics, fleet management, and guest management

- Manage company assets including allocation, tracking, and lifecycle management

Budgeting & Cost Control:

- Prepare and manage annual administrative budgets

- Monitor expenses, identify savings opportunities, and ensure optimal utilization of resources

- Provide MIS and dashboards to senior management

Team Leadership:

- Build, mentor, and lead a high-performing administration team across locations

- Set KPIs, review performance, and drive a culture of accountability and service excellence

Key Stakeholders:

- Senior Leadership & Management Committee

- HR, Finance, Legal, Procurement, Operations

- External Vendors, Government Authorities, Auditors

Candidate Profile:

Education:

- Graduate/Postgraduate in Administration, Management, Engineering, or related field

- Mandatory: Background from Indian Armed Forces (Army / Navy / Air Force) or equivalent paramilitary forces

Experience

- 12-20 years of experience in Administration / Facilities / Corporate Services

- Minimum 8-12 years of service in the Armed Forces with exposure to administration, logistics, infrastructure, or facilities management

- Proven experience in large manufacturing or diversified organizations (post-military corporate exposure preferred)

- Exposure to multi-location or pan-India operations preferred