Head - Administration

The Head of Administration will be responsible for a wide range of functions, including:

Infrastructure & Project Management:

- Leading infrastructure development, renovation, and maintenance projects across locations, and ensuring compliance with statutory and local building regulations.

Facility & Maintenance Management:

- Overseeing the upkeep and preventive maintenance of buildings, plants, utilities, and administrative assets , and developing SOPs for facility operations.

Compliance & Statutory Adherence:

- Ensuring adherence to legal, environmental, and local regulations pertaining to infrastructure, fire safety, building codes, etc. , and maintaining documentation to support audits.

Housekeeping & Workplace Hygiene:

- Driving high standards of cleanliness and sanitation across corporate and plant locations , and managing outsourced housekeeping partners.

Transport & Fleet Management:

- Managing employee and goods transportation, including vendor management, scheduling, cost control, and vehicle maintenance , and ensuring safety, compliance, and route optimization for all transport services.

Security Management:

- Overseeing security operations across all premises , and implementing security protocols, emergency response systems, and surveillance measures.

Health, Safety & Environment (HSE):

- Partnering with HSE teams to ensure administrative support for health and safety initiatives , and facilitating safety drills, first aid support, and wellness infrastructure.

Vendor & Budget Management:

- Leading vendor evaluation, onboarding, and performance monitoring across admin functions , and managing administration budgets, cost optimization, and contract renewals.

People & Stakeholder Management:

- Leading and developing a geographically spread administrative team , and liaising with internal functions (HR, IT, Finance, Manufacturing) to ensure service delivery standards.

Qualifications and Experience

Education

- Graduate in any discipline (Engineering / Facility Management / Administration).

- MBA preferred.

Experience

- 10-15 years in managing in multi-site/multi-location roles.

- Hands-on experience with multi-location administration.

Key Skills and Competencies

Soft Skills:

- Excellent communication and client relationship skills.

- Strategic thinking.

- Leadership and team management.

- Strong commercial acumen and contract negotiation skills.

Functional Competencies:

- Excellent planning, negotiation, and execution skills.

- Strong understanding of statutory and safety norms.

- Ability to handle crisis management and emergency protocols.

- Proficiency in MS Office and facility management tools.