Harbour & Hills - Assistant Manager - HR Payroll & Compliance

We are seeking a detail-oriented and experienced HR Payroll and Compliance Specialist to manage and streamline end-to-end payroll processes and ensure statutory compliance with all applicable labor laws and regulations across India. The ideal candidate should possess in-depth knowledge of Indian payroll practices, statutory filings, and audit requirements, with a strong focus on accuracy, confidentiality, and process improvement.

Payroll Processing & Management:

- End-to-end payroll processing: Managing salary calculations, deductions, and benefits administration.

- Statutory compliance: Ensuring accurate and timely payment of wages, PF, ESI, and other deductions according to Indian labor laws and regulations.

- PF & ESI management: Handling PF and ESI calculations, submissions, and resolving any related issues with the relevant authorities.

- TDS management: Calculating and deducting TDS (Tax Deducted at Source) as per income tax regulations.

- Payroll reporting: Generating and maintaining payroll reports, including tax reports, PF reports, and other relevant summaries.

- Full & Final settlements: Managing the final settlements for employees upon separation.

- Data management: Maintaining accurate and up-to-date employee records, including attendance, leaves, and personal information.

- Liaison with vendors: Building and maintaining relationships with payroll service providers and vendors.

- Reconciliation: Reconciling payroll accounts and ensuring accuracy in financial records.

HR Compliance:

- Adherence to labor laws: Ensuring the organization complies with all applicable Indian labor laws, including those related to wages, working hours, and employee rights.

- Statutory compliance: Staying updated on changes in labor laws and regulations and ensuring timely filing of statutory returns (PF, ESI, PT, etc.).

- Policy implementation: Assisting in the development and implementation of HR policies that align with legal requirements and best practices.

- Grievance handling: Addressing employee grievances related to compliance, workplace policies, and ethics.

- Internal audits: Conducting regular audits to ensure compliance with internal policies and external regulations.

- Data privacy: Ensuring the privacy and security of employee data in accordance with data protection laws.

Collaboration & Communication:

- Cross-functional collaboration: Working closely with HR and finance teams to exchange information and resolve payroll-related issues.

- Vendor management: Managing relationships with payroll service providers and resolving any related issues.

- Communication: Communicating effectively with employees regarding payroll matters and policy changes.

Desired Skills & Experience

- 3-6 years of experience in compensation, benefits, and payroll handling

- Strong knowledge of Indian statutory requirements (PF, ESIC, TDS, Gratuity, Bonus, etc.)

- Hands-on experience with HRMS/payroll tools (Keka preferred) and Excel proficiency

- Exposure to designing compensation structures and handling variable pay

- Masters or Bachelor's degree in HR, Finance, or related field; certification in payroll/C&B is a plus

- Strong attention to detail and ability to work with large datasets

- Ability to maintain confidentiality and handle sensitive payroll information

- Analytical and problem-solving skills; ability to model salary scenarios and projections

- Effective communication and interpersonal skills for working across departments

- Organized and deadline-oriented with the ability to multitask under pressure

- Self-starter with proactive approach to process improvements